"Alerted.org

104967BR

Job Title:

Terminal Administrative Assistant - Salt Lake City, UT

Department/Function:

Operations: Manufacturing, Production, Maintenance, Utilities

Job Description:

Terminal Administrative Assistant - Salt Lake City, UT

About the Role

We are seeking a reliable and detail-oriented Terminal Admin Asst to support daily administrative and operational activities at our bulk storage terminal specializing in corn-based sweeteners and granulated sugar. This position combines inventory management, rail coordination, office support, and compliance tasks to ensure smooth terminal operations, accurate record-keeping, and timely fulfillment of customer needs. The ideal candidate thrives in a hands-on environment, maintains high accuracy, and contributes to a safe, efficient team.

Key Responsibilities

+ Maintain and reconcile monthly inventory of corn-based sweeteners in bulk storage tanks and granulated sugar, ensuring accurate records and discrepancy resolution.

+ Prepare and distribute regular reports to Management, Quality Assurance, and Corporate Accounting teams.

+ Enter purchase requisitions and create purchase orders as needed or upon request for goods and services.

+ Monitor and track essential supplies required for terminal operations to proactively prevent shortages.

+ Answer landline phone calls and greet/respond to visitors at the door as needed.

+ Maintain various logs for security and compliance

+ Schedule miscellaneous services

+ Prepare and transmit/ship product samples monthly and water samples quarterly to designated labs or recipients.

+ Perform daily online rail switching ta for the terminal, coordinating product receipt in railcars and movement of empty railcars out.

+ Process incoming and outgoing mail.

+ Generate weekly product orders for the terminal, determining railcar requirements to fulfill customer orders.

+ Manage records in accordance with company storage guidelines; box, label, and organize documents for retention or archiving.

+ Actively participate in required safety trainings, including CPR certification and annual refreshers.

+ Collect, send in driver paperwork daily, and maintain a simple spreadsheet to reconcile with the payroll team.

Required Qualifications

+ High school diploma or equivalent (associate's degree in business, supply chain, or related field preferred).

+ 1–3 years of experience in administrative support, inventory management, logistics, terminal/warehouse operations, or a similar role.

+ Strong attention to detail and accuracy in record-keeping and reconciliations.

+ Proficiency with basic office software (Microsoft Excel for spreadsheets, Word, email); ability to learn internal systems quickly.

+ Ability to perform physical tasks as needed, including outdoor work in various weather conditions for rail switching and sample handling.

+ Valid driver's license and ability to pass background checks (if required for rail/terminal access).

Preferred Qualifications

+ Experience in food ingredients, bulk storage (liquids/solids), rail operations, or supply chain environments.

+ Familiarity with inventory reconciliation, purchase requisitions, or shipping/sample processes.

+ Basic knowledge of safety protocols in industrial/terminal settings.

Qualities Needed

+ Attention to detail– Critical for accurate inventory, reporting, and compliance.

+ Self-starter– Able to work independently with minimal supervision while prioritizing tasks.

+ Dependable – Consistent reliability in daily responsibilities and deadlines.

+ Communication skills – Clear verbal and written communication for phone, visitors, reports, and team coordination.

+ Team player – Collaborative attitude to support operations, management, and cross-functional groups.

Excited about this role but don’t think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

REF:104967BR

Req/Job ID:

104967BR

City:

Salt Lake City

State:

UT - Utah

Ref ID:

\#LI-JW1

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About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

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\#LI-Onsite

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\#IncludingYou

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We welcome everyone to apply. We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, language, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law

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Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

+ **Physical wellness** – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).

+ **Financial wellness** – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.

+ **Mental and social wellness** – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include:

+ Paid time off including paid holidays.

+ Adoption assistance and paid maternity and parental leave.

+ Tuition assistance.

+ Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

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Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

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$34,900.00 - $65,500.00