"Alerted.org

Job Description

IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT ADMINISTRATIVE MANAGER CIVIL SERVICE TITLE OR ARE REACHABLE ON THE CURRENT PROMOTIONAL EXAM NO. 1552 WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE IN YOUR COVER LETTER YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) AND INDICATE WHETHER YOU ARE A PERMANENT ADMINISTRATIVE MANAGER OR PROVIDE YOUR LIST NUMBER WHEN APPLYING.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

The Treasury and Payment Services Division is responsible for overseeing all City payment websites, the payment processing of tax returns, property recording forms, parking violation programs, and the collection of delinquent accounts, and oversees the agency’s management of the City’s cash balances and its relationships with banking institutions. Treasury and Payment Services is also responsible for collecting outstanding violations issued by City agencies and adjudicated by the Environmental Control Board.

The Treasury Division is responsible for managing City cash flows of over $135 billion annually, funding approximately $35 billion of City payrolls and over $77 billion of annual vendor payments, securing and managing collateral for over 4,450 City bank account balances, maintaining relationships with 29 City of New York-designated banks, serving as the fiduciary of approximately $195 million in court funds, and providing administrative support to the New York City Banking Commission.

The Reconciliations Unit is responsible for reconciling most of DOF's bank accounts with FMS, vendor payment systems, and agency source systems. The unit consists of staff who have experience with reconciling complicated bank accounts and related functions.

Treasury is seeking a dynamic, motivated detail-oriented individual to join the DOF Treasury Reconciliations Unit. The successful candidate will serve as a Reconciliations Specialist reporting to the Supervisor of Reconciliations.

Duties and responsibilities will include, but not limited to:

- Daily monitoring of a portfolio of accounts to minimize incidents of fraud and ensure no losses.

- Daily/Weekly/Monthly bank reconciliations of a portfolio of accounts.

- Participation in the annual closing process according to the NYC Comptroller's Office directives.

- Identifying adjustments to be booked in FMS3.

- Ensuring accurate recording of cash receipts and disbursements in FMS.

- Participation in the creation of reports for DOF senior management, Comptroller's office, and OMB, as needed.

- Other projects assigned by the supervisor or manager.

- Liaison between The Department of Finance and other City agencies, various banks, and various payment vendors.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or

3. A four-year high school diploma or its educational equivalent and six years of

satisfactory, full-time progressively responsible experience as described in "1"

above, 18 months of which must have been in an administrative, managerial,

executive or supervisory capacity. The supervisory work must have been in the

supervision of staff performing clerical/administrative work of more than

moderate difficulty; or

4. Education and/or experience equivalent to "1", "2" or "3" above. However, all

candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above

the high school level may be substituted for the general clerical/administrative

experience (but not for the administrative, managerial, executive or supervisory

experience described in "1", "2" or "3" above) at a rate of 30 semester credits

from an accredited college for 6 months of experience up to a maximum of 3½

years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 70,560.00

Salary Max: $ 84,000.00