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Description

We are looking for a meticulous Lease Abstractor with strong expertise in commercial real estate to support a lease abstraction (around 50 100-page lease abstracts) project on a contract basis. This role requires re-abstracting legacy leases and ensuring their accuracy while prioritizing legal and operational terms. The position is fully on-site, based in New York, New York, and offers a unique opportunity to contribute to the standardization of lease documentation processes.

Responsibilities:

• Review and analyze older commercial leases, amendments, and related documents to create accurate lease abstracts.

• Verify and correct inaccuracies in previous lease summaries by cross-referencing source documents.

• Utilize tools such as Yardi, and/or MRI to compile, annotate, and manage lease data.

• Prioritize legal and operational terms, such as use clauses, exclusivity agreements, options, assignment/subletting provisions, maintenance obligations, insurance requirements, and default remedies.

• Standardize lease abstracts and ensure entries are searchable, properly formatted, and linked to relevant documents in designated systems.

• Locate and remediate missing pages, amendments, exhibits, and correspondence by engaging with landlords, tenants, or internal stakeholders.

• Maintain organized digital folders and ensure complete and accurate document trails.

• Collaborate with team members to ensure document control and version management.

• Adhere to established processes and workflows to support lease operations efficiently.

Requirements

• Proven experience (3-4+ yrs) in lease abstraction, particularly for commercial real estate.

• Strong understanding of lease terms, including operational and legal clauses.

• Proficiency in lease management systems such as Yardi or MRI.

• Ability to analyze and reconcile complex documents, including amendments and exhibits.

• Exceptional organizational skills and attention to detail.

• Familiarity with document management software.

• Competence in Microsoft Office or Google Workspace applications.

• Strong communication skills to engage with stakeholders and address document discrepancies.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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