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Job Title

Legal Assistant – Real Estate

Job Category

Paralegal / Legal Assistant

Industry-Standard Synonyms for Job Matching

+ Legal Assistant

+ Legal Administrative Assistant

+ Claims Administrative Assistant

+ Policyholder Information Clerk

+ Filing Clerk

Top Skills – Must Haves

+ Legal administrative experience

+ Confidentiality and professional discretion

+ Knowledge of general legal practices and procedures

+ Filing and document management

Secondary / Nice-To-Have Skills

+ Scanning and digital file organization

+ Experience with legal matter management systems (e.g., Passport)

+ Familiarity with real estate or corporate legal environments

Position Summary

The Legal Assistant will provide timely, accurate, and high‑quality administrative and legal support to attorneys and paralegals within the Real Estate team of the Law & Corporate Affairs (LCA) department. This role ensures the efficient operation of legal workflows, supports real estate transactions and documentation, and upholds the highest standards of confidentiality and professionalism.

This position is ideal for someone who thrives in a fast‑paced corporate environment, enjoys detailed administrative work, and collaborates well with cross‑functional partners.

Key Responsibilities

+ Support attorneys and paralegals with day‑to‑day administrative and legal tasks within the Real Estate practice group.

+ Prepare, edit, format, and proofread legal documents, correspondence, and reports.

+ Manage and maintain physical and electronic filing systems, ensuring accurate organization and timely retrieval of documents.

+ Assist with real estate‑related documentation, including leases, amendments, agreements, and other property‑related filings.

+ Handle document scanning, indexing, and uploading into legal matter management systems (e.g., Passport).

+ Schedule meetings, coordinate calendars, and manage logistics for internal and external stakeholders.

+ Process invoices, route matter‑related expenses, and support billing or reporting processes as needed.

+ Maintain strict confidentiality concerning legal matters, company records, and attorney‑client information.

+ Support additional administrative projects or assignments across the LCA department as needed.

Required Qualifications

+ 3+ years of experience working in a legal environment (law firm or in‑house preferred).

+ Strong understanding of general legal practices, terminology, and administrative processes.

+ Demonstrated ability to manage sensitive information with a high degree of discretion and professionalism.

+ Exceptional attention to detail, organization, and follow‑through.

+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

+ Ability to learn and adapt quickly to new software and systems (e.g., Passport or similar legal software).

+ Excellent communication skills and a collaborative working style.

Preferred Qualifications

+ Experience supporting real estate, corporate, or transactional legal teams.

+ Familiarity with high‑volume document management workflows.

+ Strong problem‑solving skills and ability to work independently while managing multiple priorities.

Employee Value Proposition (EVP)

Join a highly collaborative, mission‑driven legal team that plays a critical role in supporting the company’s nationwide real estate portfolio. This role offers the opportunity to grow your legal operations skill set within a respected corporate legal department and support meaningful, high‑impact work.

Work Environment

Corporate office environment within a large Seattle‑based global brand. The Real Estate legal team operates in a fast-paced, professional, and collaborative setting that values precision, partnership, and integrity.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $30.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Seattle,WA.

Application Deadline

This position is anticipated to close on Jan 28, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.