• Legal Administrative Assistant

    Aston Carter (Seattle, WA)


    Position Description – Legal Assistant (Real Estate)

     

    The Legal Assistant will provide timely, accurate, and proactive administrative support to attorneys and paralegals within the Real Estate team of the Law & Corporate Affairs (LCA) department. This role is essential in maintaining smooth operations, supporting legal workflows, and ensuring high‑quality service delivery across the team.

     

    Requires 3+ years of administrative or legal administrative experience.

    Team Culture & Work Environment

    + Member of the broader Law & Corporate Affairs (LCA) organization.

    + Directly supports the Real Estate legal team.

    + Works closely with 7 attorneys and 7 paralegals.

    + Team oversees all North America real estate matters, including Canada—covering stores, distribution facilities, and roasteries.

    + Hybrid team composition with some based at the Seattle Support Center (SSC) and others across the U.S.

    + Highly collaborative environment with regular interaction across internal teams and outside counsel.

    Key ResponsibilitiesAdministrative & Legal Support

    + Provide general administrative support to the Real Estate team (excluding VP support).

    + Manage complex calendars, scheduling, and meeting coordination.

    + Handle travel arrangements, booking, approvals, and expense processing.

    + Manage conference room reservations and meeting logistics.

    + Assist with document preparation, formatting, and comparison (Word, PowerPoint, etc.).

    + Support matter management processes, including partnering with outside counsel and handling billing tasks.

    + Assign matters to outside counsel and maintain accurate data entry.

    + Manage legal data, filing, and records in accordance with department standards.

    + Support monthly and quarterly reporting requirements.

    Inbox & Communication Management

    + Monitor and manage the LPA team inbox, triaging questions and routing inquiries appropriately.

    + Partner with internal stakeholders and external legal teams to coordinate matters and maintain consistent communication.

    Daily Responsibilities

    + Calendar management for assigned attorneys and paralegals.

    + Administrative organization and prioritization support.

    + LPA inbox management and response.

    + General administrative tasks, document handling, and tracking.

    + Coordination with internal and external partners.

    + Support ongoing reporting cycles.

    Interaction Level

    + Highly interactive, working closely with attorneys, paralegals, other LPAs, and administrative staff.

    + Regular collaboration with outside counsel and cross‑functional teams.

    Required Skills & Experience

    + 1–3 years of relevant legal administrative experience (law firm, in‑house, government, or related environment).

    + Ability to work independently and demonstrate strong self-sufficiency.

    + Proficiency with Microsoft Office Suite.

    + Experience managing complex calendars and administrative workflows.

    + Familiarity with legal terminology, processes, and documentation.

    + Strong attention to detail, accuracy, and organization.

    + Excellent written and verbal communication skills.

    + Ability to collaborate effectively within a team environment.

    + Prior experience as a Legal Practice Assistant (LPA) strongly preferred.

    Experience Level

    Expert-level administrative support, with the ability to anticipate needs, manage multiple priorities, and maintain a high level of professionalism and confidentiality.

     

    Job Type & Location

     

    This is a Contract position based out of Seattle, WA.

    Pay and Benefits

    The pay range for this position is $30.00 - $34.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in Seattle,WA.

     

    Application Deadline

     

    This position is anticipated to close on Jan 29, 2026.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.