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Job Description

The Timekeeper/Office Manager will serve as the administrative backbone of a major construction project, ensuring accurate labor tracking, smooth office operations, and consistent communication across field and management teams. This role requires exceptional organizational skills, strong Excel proficiency, and the ability to thrive in a fast‑paced, field‑based environment. This is a full‑time, on‑site position for the duration of the construction project.

Key Responsibilities

Timekeeping & Payroll Support

Maintain daily and weekly timekeeping records for all craft and subcontractor personnel.

Verify hours, classifications, cost codes, and approvals prior to payroll submission.

Reconcile discrepancies and coordinate with supervisors to resolve issues quickly.

Prepare and distribute daily manpower reports and productivity summaries.

Office Management

Oversee day‑to‑day office operations for the construction site, ensuring a clean, organized, and efficient workspace.

Manage document control, including filing, scanning, and distributing drawings, RFIs, submittals, and correspondence.

Support onboarding of new site personnel, including badging, orientation paperwork, and roster updates.

Coordinate deliveries, maintain office supplies, and manage vendor interactions.

Assist project leadership with scheduling, meeting coordination, and administrative tasks.

Reporting & Documentation

Create and maintain spreadsheets, logs, and trackers using advanced Excel functions (VLOOKUP, pivot tables, formulas, data validation).

Prepare weekly and monthly reports for project management and corporate teams.

Maintain accurate records for compliance, safety, and audit requirements

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Qualifications

Previous experience as a timekeeper, office manager, or administrative coordinator—preferably in construction or industrial environments.

Strong Excel skills with the ability to build and maintain complex spreadsheets.

Excellent communication, organization, and problem‑solving abilities.

Comfortable working on an active construction site and supporting field operations.

Ability to maintain confidentiality and handle sensitive payroll information.

Reliable, punctual, and able to work the required 6:00 AM–4:30 PM schedule.