• Administrative Assistant Intermediate Healthcare

    University of Michigan (Northville, MI)


    Administrative Assistant Intermediate Healthcare

    Job Summary

    To be considered for this position, a cover letter is required and should be attached as the first page with your resume.

     

    1) Please provide an example of how you manage multiple tasks or deadlines.

     

    2) Please provide your relevant administrative experience and key skills applicable to the role.

     

    Mission Statement

     

    The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

    Responsibilities*

    Under general supervision, provides comprehensive administrative support to the Northville Health Center and Infusion Oversight locations, supporting all services, staff, and suites. Responsibilities include:

     

    + Providing general administrative support across multiple services, staff, and suites

    + Collecting, compiling, and analyzing moderately complex data related to payroll, financials, and procurement, including reconciliation

    + Processing biweekly and monthly payroll, including review and reconciliation for accuracy

    + Updating and maintaining paid time off balance sheets

    + Processing travel, hosting, mileage, and expense reports for all staff

    + Maintaining, auditing, and managing HR Blue folders and confidential records

    + Managing, analyzing, and prioritizing complex calendar activities

    + Preparing meetings, including agendas, materials, and meeting minutes

    + Establishing and maintaining email distribution lists

    + Maintaining confidential documents through filing, copying, scanning, and mailing as needed

    + Overseeing basic maintenance, service, and contracts for office or medical equipment

    + Ordering office supplies, medical equipment, and special items as needed

    + Preparing Statements of Activity (SOA) and reconciling expenses

    + Creating, processing, and reconciling purchase orders (POs)

    + Assisting faculty and staff with administrative and operational needs

    + Coordinating on-site and off-site meetings, events, trainings, and conference calls, including agenda setting, room reservations, and catering

    Required Qualifications*

    Two to four years of administrative experience is necessary

     

    Individual must exhibit a professional and positive image when interacting with patients, faculty and staff. They must also adhere to a high standard of personal and professional conduct; possess excellent customer service, interpersonal, and communication skills; and demonstrated ability to interact with a diverse population.

     

    Candidates must be able to work effectively with a multidisciplinary team, handling multiple responsibilities in a fast-paced environment. In addition, candidate must demonstrate problem solving skills, proficient computer and keyboarding skills, and excellent attendance.

    Desired Qualifications*

    Experience within an ambulatory setting

     

    Knowledge of University policies and procedures

     

    Work Schedule

     

    Monday- Friday with potential need for occasional evening and/or Saturday coverage

     

    Role is split with effort supporting Northville Health Center and Infusion Oversight.

     

    Modes of Work

     

    Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

     

    Background Screening

     

    Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

     

    Application Deadline

     

    Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

     

    U-M EEO Statement

     

    The University of Michigan is an equal employment opportunity employer.

     

    Job Detail

     

    Job Opening ID

     

    272944

     

    Working Title

     

    Administrative Assistant Intermediate Healthcare

     

    Job Title

     

    Admin Asst Inter Healthcare

     

    Work Location

     

    Other MI Location

     

    Northville, MI

     

    Modes of Work

     

    Onsite

     

    Full/Part Time

     

    Full-Time

     

    Regular/Temporary

     

    Regular

     

    FLSA Status

     

    Nonexempt

     

    Organizational Group

     

    Um Hospital

     

    Department

     

    MM Northville Core

     

    Posting Begin/End Date

     

    1/16/2026 - 1/23/2026

     

    Career Interest

     

    Administration