• Financial Coordinator

    Massachusetts Institute of Technology (Cambridge, MA)


    Financial Coordinator

     

    + Job Number: 25424

    + Functional Area: Finance/Accounting

    + Department: Biology

    + School Area: Science

    + Pay Range Minimum: $66,000

    + Pay Range Maximum: $79,200

    + Employment Type: Full-time (Hybrid)

    + Employment Category: Exempt

    + Visa Sponsorship Available: No

    + Schedule:

    + Pay Grade: 6

     

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    Posting Description

    FINANCIAL COORDINATOR, Biology, provides complex financial support operating in a combined centralized and decentralized financial model. The role focuses primarily on department-controlled funds and supports payroll, graduate student aid, core research facilities, outreach programs, and special projects and works collaboratively with Biology Finance staff and interfaces regularly with MIT administrative offices, research institutions, and external vendors. Will manage exempt and non-exempt payroll activities, including student and faculty appointments, time sheet approvals, salary distribution and certification, vacation tracking, and compliance with departmental and MIT policies; serve as the primary payroll contact for students and employees, communicating requirements, deadlines, and resolving issues in coordination with Payroll, Student Financial Services, UROP, HR, and Education offices; and oversee graduate student aid for approximately 225 students per semester, tracking funding sources, creating appointments, submitting awards (including NIH xTRAIN).

     

    The full job description is here: https://acrobat.adobe.com/id/urn:aaid:sc:US:5f1ae415-fe64-4e4f-9b28-b4554436f0e5

    Job Requirements

    REQUIRED: Bachelor's degree; minimum of two years of financial management experience, preferably in an academic environment; high-level proficiency with Excel; proven ability to adapt quickly to new technologies; initiative; excellent organizational, interpersonal, and communication skills; attention to detail; ability to manage a variety of tasks concurrently, research and resolve discrepancies, exercise sound judgment, anticipate needs, work independently and as part of a team; remain flexible as situations demand; and maintain discretion and diplomacy with confidential information/issues. PREFERRED: Experience with MIT financial systems, particularly BrioQuery, B2P, Cognos, Concur, FRC, GAP, SAP/SAPgui; knowledge of MIT payroll procedures, faculty summer salary regulations, and graduate student award appointments and funding guidelines; and experience with Filemaker/Quickbase; Tableau or other data visualization software a plus.This hybrid position requires working a minimum of three days on-campus until/if department practice changes.

     

    1/16/2026