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Job Description

CIVIL SERVICE TITLE: PRINCIPAL ADMINISTRATIVE ASSOCIATE III

JOB DESCRIPTION

*TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OR REACHABLE ON THE LIST*

The New York City Department of Transportation Division of Bridges seeks to hire contracts/procurement professionals to help manage the Divisions various forms of contracts and procurements. The unit's duties require extensive and rigorous work with all internal divisions of the Department of Transportation, especially the Agency Chief Contracting Office (ACCO) and Financial Management Units. The individual will also be responsible but not limited to the below:

- Utilize various procurement methods, such as M/WBE Non-Competitive Small Purchase, competitive sealed bids, competitive sealed proposals / request for proposals, sole source, and negotiated acquisition procurement methods.

- Perform detailed administrative review, processing, coordination, and scheduling of Professional Engineering Service Contracts and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures.

- Draft contracts and supporting documents and obtain oversight approvals; respond to all related inquiries.

- Generate and perform tasks through PASSPort for oversight reviews and approvals.

- Function as liaison with Department of Transportation personnel for all assigned projects, studies, and future construction support services and resident engineering inspection services.

- Collaborate with project managers, engineers, and other stakeholders to identify procurement needs and develop procurement plans.

- Assist in the compilation of procurement documents with project teams to be forwarded to the ACCO’s Office for solicitations.

- Work with Expense team to verify funding prior to expense-funded procurements.

- Execute tasks in FMS3, e.g. complete RQC1 documents, check current funding availability in budget codes, etc.

- Update and monitor procurement and Contract Management Action (CMA) tracking reports utilizing Microsoft Excel.

- Following contract registration in PASSPort, ensure relevant contracts are set-up for invoicing utilizing PASSPort Invoice Functionality completing FCCRs, POCRs, etc. as necessary.

- Schedule and attend Consultant Selection Committee charging and Technical Evaluations.

- Perform other related duties.

PREFERRED SKILLS

Knowledge of Procurement Policy Board rules (PPB)

Experience with FMS and Passport

Excellent oral and written communications skills

Proficiency in Microsoft Office Suite applications, Specifically Microsoft Excel

Very good interpersonal and organizational skills.

WORK LOCATION

55 WATER ST, MANHATTAN, 10041

HOURS/SHIFT

35/Mon-Fri/8:00am-4:00pm

TO APPLY

Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 764361. For other applicants, go to www.nyc.gov/careers and search for Job ID# 764361. Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 66,062.00

Salary Max: $100,958.00