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Project Coordinator

Palo Alto, California

Onsite

Contract

PROJECT COORDINATOR

Description: Schedule: M-F 8-5 with 1 hour non billable lunch

Potentially 100% onsite but some potential remote work as much as 1 day per week, either Tuesday or Thursday.

MANDATORY AND MOST IMPORTANT REQUIREMENTS:

Key task is managing requests for hardware (one or more element of a system and related wiring harnesses, and managing the distribution of that hardware to the requestors:

Skills:

+ **Responsive to stakeholders for managing allocation demand, answering questions about orders, detail oriented and well organized.**

+ **Has Google Sheets experience ideally - able to track people, requests, volumes and create request forms, handle the device requests and orders, coordinate with stakeholders, negotiate (with support) allocation when the received number of boards and harnesses is short or arrives later than expected time.**

+ **Some experience of logistics is ideal - knowing what kind of documentation is needed for overseas shipment (but will be able to rely upon a skilled Logistics and shipping compliance team at RVT).**

+ **Check shipments when they arrive to see that they are what was expected, label items with a labeler, track serial numbers, put sets of equipment together (e.g. assemble several related boxes of items: Assembly A plus Assembly B plus wiring Kit C. Not assembling electronically - just gathering a kit as a set of boxes.**

+ **No need to lift anything heavy. Move lightweight single boxes only - or groups of boxes using a trolley.** **Key Responsibilities:**

1. Allocation & Inventory Management

Centralize Requests: Act as the primary point of contact for engineering teams

requesting prototype hardware (ECUs, harnesses, systems of ECUs).

Prioritization: Work with engineering leads to track project priorities and allocate scarce hardware resources accordingly. Inventory Tracking: Monitor incoming shipments and track inventory arrival dates to provide accurate timelines for stakeholders. Asset Management: Tag all incoming materials with asset tracking labels and maintain a precise database of device locations.

2. Logistics & Distribution

Distribution: Organize the physical distribution of hardware to multiple local buildings and coordinate shipments to remote engineering sites and partner sites.

Shipping & Receiving: Assist with validating incoming inventory and readying outgoing hardware.

3. Technical Support

Firmware Flashing: Connect ECUs to laptops to flash updated software versions or

firmware prior to distribution. (assume: engineer support and detailed instructions)

Version Control: Verify software versions on ECU boards to ensure engineers receive the correct configurations for their testing needs. Basic Troubleshooting: Perform visual inspections of wiring harnesses and hardware for physical damage.

You will receive the following benefits:

+ Medical Insurance - Four medical plans to choose from for you and your family

+ Dental & Orthodontia Benefits

+ Vision Benefits

+ Health Savings Account (HSA)

+ Health and Dependent Care Flexible Spending Accounts

+ Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance

+ Hospital Indemnity Insurance

+ 401(k) including match with pre and post-tax options

+ Paid Sick Time Leave

+ Legal and Identity Protection Plans

+ Pre-tax Commuter Benefit

+ 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.

**Posted by:** VMS Sourcing