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Description

We are looking for an experienced Admin Associate to provide high-level support to C-suite executives in a dynamic, fast-paced environment. This is a contract position based in New York, NY. Requiring exceptional organizational skills and the ability to manage multiple priorities effectively. The selected candidate will play a critical role in ensuring seamless administrative operations and fostering collaboration between internal teams and external partners.

Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements to optimize time and efficiency.

• Welcome and guide external vendors during onsite visits, ensuring compliance with company protocols and proper access.

• Monitor and maintain inventory of office supplies, placing orders and tracking expenses to ensure smooth operations.

• Act as a liaison between executives and internal stakeholders, facilitating clear communication and efficient workflows.

• Partner with security teams to manage access badges, visitor logs, and ensure adherence to safety standards.

• Collaborate with cleaning vendors to uphold office cleanliness and address facility-related concerns promptly.

• Provide ad hoc administrative support to executives, handling tasks with professionalism and discretion.

• Ensure accurate record-keeping and documentation for administrative processes and supply management.

• Coordinate with suppliers to ensure timely delivery and resolve any logistical issues.

• Support the C-suite by maintaining confidentiality and delivering exceptional service in all aspects of the role.

Requirements • Minimum of 3-5 years of experience demonstrating attention to detail as an Executive Assistant or in a similar administrative role.

• Strong organizational and time management skills with the ability to prioritize tasks effectively.

• Excellent communication and collaboration abilities to foster productive relationships with stakeholders.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

• Demonstrates discretion and a high level of attention to detail when handling sensitive information and complex tasks.

• Ability to multitask in a fast-paced environment while maintaining attention to detail.

• Bachelor's degree preferred, but equivalent experience will be considered.

• Familiarity with vendor coordination and facility management processes is a plus. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .