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Description

We are looking for a highly organized Admin Services Coordinator to provide essential administrative support to our team in Boston, Massachusetts. This role requires a proactive individual who thrives in a fast-paced environment and can efficiently manage calendars, coordinate meetings, and handle reporting tasks. This is a long-term contract position with opportunities for extension.

Responsibilities:

• Coordinate and schedule meetings, appointments, and events while maintaining accurate team calendars.

• Prepare, review, and submit expense reports, ensuring compliance with company policies and tracking reimbursements.

• Manage office supply inventory, placing orders as needed and organizing digital and physical filing systems.

• Archive and maintain documents for easy accessibility and proper record-keeping.

• Provide general administrative support, including handling ad hoc tasks as required by the team.

• Utilize Microsoft Office tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently.

• Assist in resolving customer inquiries and complaints with attention to detail and courtesy.

• Ensure compliance with organizational policies in all administrative processes.

• Collaborate with C-suite executives to manage scheduling and administrative needs.

Requirements • Minimum of 2 years of relevant administrative experience.

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

• Strong organizational skills with the ability to maintain accurate records and manage calendars.

• Excellent communication abilities for interacting with various stakeholders.

• Knowledge of expense reporting and compliance procedures.

• Ability to handle multiple tasks simultaneously in a fast-paced environment.

• Bachelor's degree preferred, but equivalent experience with attention to detail will be considered.

• Must be able to work onsite during standard business hours, Monday through Friday. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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