"Alerted.org

Executive Assistant to the AVP for Staff & Administration

Work type: Officer of Administration

Categories: Administrative/Professional, Administrative/Office Support

Department: University Advancement

Appointment Type and Duration: Regular, Ongoing

Salary: $58,000 - $65,000 per year

Compensation Band: OS-OA06-Fiscal Year 2025-2026

FTE: 1.0

Application Review Begins

February 12, 2026; position open until filled

Special Instructions to Applicants

To be considered for this position, applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

Position Summary

The Executive Assistant (EA) provides confidential and executive-level administrative support to the Associate Vice President for Staff and Administration for University Advancement. The Executive Assistant is an essential partner to the AVP, providing high-level executive support and acting as a liaison with other University Advancement leadership. The EA manages workflow through the AVP’s office, setting priorities independently with minimal direction. The EA will proactively coordinate projects to facilitate smooth operations for the AVP’s office.

This position requires a high level of discretion, skill and professionalism in managing sensitive information. The incumbent will have access to confidential employee, donor and organizational data, as well as information that will be briefed to the Vice President. Maintaining strict confidentiality and exercising sound judgment in all communications and actions is essential to this role.

The EA must be highly organized and detail-oriented, able to implement organizational practices, exercise independent judgment in responding to emerging and evolving issues, and have strong communication skills.

This position regularly acts as a representative of UO Advancement. This position interfaces with internal and external constituents, and communicates with other campus administrative offices, university leadership and administrators, and other stakeholders.

Minimum Requirements

• Five years of experience providing executive-level administrative support within a large, complex organization.

• Three years of professional work experience in a position supporting a high-level executive that required strong administrative, analytical, and problem-solving skills sufficient to identify needs, conduct research, and develop innovative proposals and solutions.

Professional Competencies

• Skilled in Microsoft Smartsheet, Word and Excel.

• Strong time management and organizational skills, with the ability to manage details of multiple and complex projects.

• Ability to work with workplace collaboration tools such as Microsoft Teams and OneDrive.

• Ability to efficiently prepare reports, correspondence, meeting minutes, agendas and other written materials.

• Excellent writing, editing, and verbal communication skills, including the ability to work effectively with leaders and high-level stakeholders; attention to detail.

• Ability to manage diverse responsibilities and multiple tasks.

• Ability to use knowledge, discretion, and judgment to appropriately respond to requests, provide information, and speak on behalf of the AVP.

• Ability to be proactive and set priorities that facilitate workflows and promote effective follow-up for the team.

• Ability to schedule complex, extensive appointments and manage a calendar for the executives.

• Ability to handle confidential and discreet information.

• Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person.

• Commitment to promoting and enhancing diversity, equity, and inclusion.

• Ability to process expenses and prepare financial reports for the AVP.

Preferred Qualifications

• Experience with Microsoft Smartsheet highly preferred

• Experience providing executive-level support at the University of Oregon or another higher education environment.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visitour website (https://hr.uoregon.edu/about-benefits) .

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, pleaseemail us ([email protected]) or call 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures arelisted here (https://investigations.uoregon.edu/reporting) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is availableonline (https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report) .

Advertised: January 15, 2026 Pacific Standard Time

Applications close: