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Job Title: Event CoordinatorJob Description

We are seeking a dynamic and organized Event Coordinator to join our team in San Francisco. This role will manage the success of various onsite events, spanning from afternoon meet-ups to evening community events. The ideal candidate is passionate about creating memorable events, has experience building positive rapport with visitors, and possesses excellent judgment and administrative skills.

Responsibilities

+ Collaborate with internal teams to understand event requirements and objectives.

+ Plan, coordinate, and execute onsite events ensuring a seamless and positive experience for attendees.

+ Work closely with workplace management, security teams, IT/AV teams, and coordinators for successful execution.

+ Act as the facilities host during events, welcoming guests and ensuring a positive experience.

+ Oversee the setup and breakdown of event spaces, coordinating logistics and follow-ups.

+ Assist in scheduling and coordinating event-related spaces and activities.

+ Provide administrative support for pre-event planning and post-event wrap-up.

+ Be available after-hours as needed for events, demonstrating flexibility and commitment to event success.

+ Collaborate with vendors and suppliers to secure necessary resources for events.

+ Maintain clear communication with internal teams, vendors, and stakeholders.

+ Anticipate and address any issues or challenges during events, demonstrating quick problem-solving skills.

+ Exercise excellent judgment in making onsite event decisions and demonstrate effective escalation.

Essential Skills

+ 5+ years of relevant experience in events coordination and/or office management.

+ Experience managing event organizers, service providers, and facilities vendors.

+ Proven ability to work effectively with coordinators, security teams, visitors, and leadership team members.

+ Strong customer service orientation with excellent written and verbal communication skills.

+ Ability to balance multiple priorities and remain calm in a dynamic environment.

+ Proven ability to exercise good judgment and make the right calls as needed.

+ Working knowledge of events and crowd safety standards.

Additional Skills & Qualifications

+ Passion for building welcoming, community-oriented workplace environments.

+ Collaborative mindset with the ability to work effectively across teams and functions.

Work Environment

This is a fully onsite role located in a large, fast-paced, and professional business office in San Francisco. The position requires flexibility, as hours will vary, including after-hours support for evening community events and occasional weekend special events.

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Pay and Benefits

The pay range for this position is $30.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Francisco,CA.

Application Deadline

This position is anticipated to close on Jan 30, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.