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Administrative Assistant 3

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Administrative Assistant 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Natchitoches, LA

Job Type

Classified

Job Number

216576

Department

Northwestern State University

Opening Date

01/16/2026

Closing Date

1/29/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

Northwestern State University is currently accepting applications for an Administrative Assistant 3.

The primary purpose of this position is to provide administrative support to the Director of University Libraries, as well as support the library faculty and staff of Watson Memorial Library. This position contributes to the mission of University Libraries through the completion of tasks related to fiscal affairs, human resources compliance, and overall help University Libraries personnel provide research and services to faculty, staff, and students.

An ideal candidate should possess the following competencies:

Selected Core Competencies:

Accepting Direction:The ability to be open and willing to follow guidance or instructions.

Communicating Effectively:The ability to convey information, ideas, and emotions using structured

communication methods that promote understanding and engagement.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and

outcomes.

Selected Preferred Competencies:

Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency

and effectiveness.

Using Data:The ability to collect, analyze, and use data to generate insights and inform decisions.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020) .

Job Duties and Other Information

Primary responsibilities

+ Preparing vouchers for paying invoices and keeping track of expenses for the University Libraries ecosystem.

+ Ordering supplies as directed for the University Libraries ecosystem.

+ Field phone calls and providing information to callers.

+ Onboard and coordinate student workers employed by Watson Memorial Library, including tracking mandatory training for student workers.

+ Handling payroll for student workers (inputting of timesheet information).

+ Coordinating inventory considerations for the University Libraries ecosystem.

Work Schedule

The primary location for this position is Watson Memorial Library on the main campus in Natchitoches. This position may coordinate with the other locations of University Libraries (Prince Library on the main campus, the Library at Leesville, and the Library at CONSAH - Shreveport).

Work schedule: Monday through Friday

(Hours M-Th 7:30 am to 5 pm, F 7:30 am to 12 pm.)

How To Apply

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Antigone Speed, HR Specialist

[email protected]

NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union, or email: [email protected] .

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi - 26: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

+ I resist direction, ignore feedback, and need reminders to complete tasks.

+ I follow direction with reminders and often need clarification or support.

+ I follow direction reliably, adjust to feedback, and complete tasks on time.

+ I adapt quickly, follow through, and help others adjust as needed.

02

ADi - 26: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

CE - 26: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

+ I communicate unclearly, use poor tone, and ignore the audience.

+ I share main ideas clearly and adapt to the audience when reminded.

+ I communicate clearly, listen actively, and explain complex ideas well.

+ I craft messages that connect, inspire, and drive action across audiences.

04

CE - 26: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

DA - 26: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

+ I avoid responsibility, deliver poor work, and resist feedback.

+ I take ownership when prompted and meet basic expectations.

+ I own results, meet standards, and respond to feedback professionally.

+ I drive high performance, prevent issues, and model accountability.

06

DA - 26: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

LT - 26: Leveraging Technology - How do you use technology to improve your work and support others?

+ I struggle to use technology effectively and rely on outdated or manual processes.

+ I use basic tools, but I often miss opportunities to improve efficiency or solve problems with technology.

+ I use technology to improve workflows, manage tasks, and collaborate effectively.

+ I lead tech adoption, streamline processes, and help others build confidence with digital tools.

08

LT - 26: Leveraging Technology - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

09

UD - 26: Using Data - How do you work with data to generate insights or inform decisions?

+ I struggle to collect, analyze, or use data effectively, and I may misuse or present sensitive information incorrectly.

+ I can work with basic data, but I may miss key trends, present it unclearly, or need help applying insights.

+ I collect accurate data, identify patterns, share insights clearly, and use data to make informed, ethical decisions.

+ I use advanced techniques to uncover insights, tell clear data stories, and proactively protect sensitive information.

10

UD - 26: Using Data - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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