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ReqID: BOS0000EI

Joining Arup

Arup’s purpose, shared values, and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Dedicated to sustainable development and digital transformation, Arup is a collective of designers, advisors and experts working globally. Founded to be humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigor to shape a better world.

We are seeking an Information Management and Solutions Specialist to work from our Boston office on various exciting private sector, federal and state funded projects in our East Geography.

Those applying for this role must have a foundational background in Information Management, Document Control, and Document Management Solution Architecture in the design and construction field. The successful candidate will be responsible for enhancing data management processes and developing integrated reporting systems, as well as optimising Common Data Environments (CDE) to meet business needs.

The Opportunity

• Assist in procurement, vendor engagement, design and implementation of Common Data Environment (CDE) systems for enhanced project integration and accessibility.

• Engage with stakeholders to gather requirements and develop solutions that align with business objectives.

• Oversee system configuration, including attributes, roles, project templates, roles and permissions.

• Support the Client as the document management solution administrator, creating / updating forms, workflows and troubleshooting.

• Support the design and implementation of automated tools for reporting and data visualization such as Power BI and Power Automate

• Support the development and management of a suite of Power BI reporting tools to cover project controls and performance metrics.

• Contribute to document control initiatives, focusing on improving information management processes, data quality and reporting capabilities.

• Deliver training for Client Staff tailored to their role including creation of users guides and onboarding materials.

• Develop and maintain security matrices that adhere to ISO 19650 standards or other relevant industry standards, ensuring proper user roles and permissions are defined.

• Maintain the Owners Information Management Standards, aligned with ISO 19650 standards or other relevant industry standardsAt Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Minimum of 5-8 years of experience in Information Management, Document Control, or related fields.

• Top applicants will possess excellent written, verbal, presentation and communication skills

• Familiarity with best practices in data handling and management

• Experience with document management system information architecture and security models.

• Familiarity with designing and implementing reporting systems, preferably in Power BI.

• Knowledge of automation tools such as Power BI, Power Automate.

• Experience with Project Management Office tools such as Smartsheet

• Strong analytical skills and ability to engage effectively with both technical and non-technical stakeholders.

• Ability to work independently and collaboratively in a team-oriented environment.

• Advanced knowledge of Microsoft 365 apps

• Must have ability to work under pressure, prioritize effectively and manage deadlines; highly organized

• Experience with drafting Standard Operating Procedure

• Candidate must be eligible to work in the United States without the need for employer sponsored work authorization now or in the future

Recent Project Experience:

• Experience with document management and information reporting on multi-disciplinary projects in the design and construction field.

• Experience acting as Super User role within a Document Management Solution.

Please note that all applicants must apply directly via the job portal. If this role is not quite what you are looking for, but you are interested in other opportunities for a future with purpose, please sign up to our Talent Community where you will be kept up to date with roles suitable for you to shape a better world.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. As a member of Arup, everyone shares in our success through a global profit share scheme (payments are dependent on the firm’s financial performance). Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available

Boston Hiring Range – Hiring Range - The good faith base salary hiring range for this job if performed in Boston is $95,000 to $110,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Boston will differ.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

Our Application Process

We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly.

Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.

Stay safe online. Recruitment fraud is on the rise, and Arup’s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process.

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