• Executive Administrative Partner

    Insight Global (TX)


    Job Description

    The Executive Administrative Partner will provide high level, proactive support to a Vice President in a fast paced and dynamic environment. This role goes beyond traditional administrative work and acts as a true business partner to the executive and broader team. Day to day responsibilities include owning and optimizing a complex executive calendar to align with shifting priorities, coordinating meetings across multiple time zones, and ensuring the executive is prepared with clear agendas and materials. The EA will manage travel planning and logistics, oversee expense submissions, and serve as a key point of contact for internal and external stakeholders. The EA will keep track of ongoing initiatives, conversations, and deadlines to ensure nothing is missed, serving as a connective thread across stakeholders. This role will also manage travel planning and logistics, oversee expense submissions, coordinate with vendors and internal partners, support team communication, and assist with planning internal events or meetings. While the role is remote, consistent availability and responsiveness are critical due to the nature of executive support and the pace of the environment.

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

    Skills and Requirements

    • 5+ years of experience supporting senior executives in a fast paced or high growth environment

    • Demonstrated ability to manage complex calendars and competing priorities

    • Strong organizational skills with the ability to track multiple workstreams, details, and follow ups

    • Experience coordinating with vendors and cross functional stakeholders

    • Confidence booking and managing domestic and international travel

    • Excellent written and verbal communication skills

    • High level of discretion and sound judgment when handling confidential information

    • Proactive, adaptable, and comfortable operating with constant change

    • Ability to maintain availability and responsiveness during business hours