"Alerted.org

Title: Talent Acquisition and Development Coordinator

Employee Status: Regular Full Time

Work From Home Option: Not Applicable

FLSA Status: Non-Exempt

Job Overview:

Conducts routine tasks for administrative and coordination tasks by following established processes and guidelines under general supervision to ensure accuracy, timeliness, and quality of work. Provides administrative and logistical support for the Talent Acquisition and Talent Development functions, including recruitment, pre-onboarding, onboarding, and training activities, by coordinating schedules, communications, documentation, and program logistics.

Essential Functions:

Recruitment & Talent Acquisition

+ Provide logistical and administrative support for recruitment activities, including scheduling interviews, coordinating candidate travel, and supporting recruitment events (e.g., job fairs, career days).

+ Administer the Employee Referral Program.

+ Assist with offer letter administration, background checks, reference checks, and onboarding for part-time, temporary, and seasonal employees.

+ Ensure data accuracy within recruitment systems and support reporting on key recruitment metrics.

Pre-Onboarding & Onboarding.

+ Coordinate all pre-onboarding activities, including first-day schedules, welcome communications, and onboarding emails to new hires and hiring managers.

+ Execute onboarding schedules with new hires and ensure completion, storage, and reporting of all required first-day and onboarding documentation, including New Hire Checklists.

+ Maintain and update new hire welcome training content and materials as needed.

Talent Development & Training Support

+ Serve as the logistical point of contact for planning and execution of training sessions, workshops, development programs, and events.

+ Coordinate scheduling, room setup, space reservations, materials preparation, and participant communications.

+ Manage and update training-related content on internal portals and websites, including tuition reimbursement and expense information.

HR Operations & Administrative Support

+ Update and maintain organizational charts.

+ Onboard third-party vendors by facilitating the contracting process and ensuring compliance with company policies.

+ Serve as backup administrator for the SVP and CHRO.

+ Serve as backup to the HR Coordinator and Benefits Analyst.

Other Duties

+ Perform additional duties as assigned to support business and departmental needs.

+ This job description is not intended to be an exhaustive list of all responsibilities and may be revised by NYRA as business needs require.

Qualifications:

+ Bachelor’s degree and 3 years recruiting experience or 7+ years’

+ experience recruiting experience.

Other Requirements:

+ SHRM Certified Professional (SHRM-CP) or PHR preferred.

+ Three to five years’ experience in organizational development and adult education/leadership development required

Preferred Skills: Telephone Skills, Data Entry, Record Keeping, Office Procedures, Report Writing, Analytical Skills, Editing, Transcribing, Event Planning, Office Supply Management

Summary of Physical Requirements and Work Environment:

This role is primarily sedentary and performed in an office or office-like environment with no special physical demands required. The position involves extended periods of sitting with intermittent standing and walking, as well as occasional bending, reaching, and other routine movements typical of a professional workplace.

The role requires regular hand manipulation, including daily typing and repetitive hand movements while working on a computer. Occasional light lifting (generally up to 10 lbs., and infrequently up to 30 lbs.) may be required.

The work environment does not typically expose the employee to hazardous conditions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Pay Range / Salary: $27.00-$32.00