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Administrative Assistant in the Physician Assistant Program

University of Dubuque

1 Positions

ID: UDdTNkFGZVhlYmpWMGVN

Posted On 01/15/2026

Job Overview

The University of Dubuque is a growing faith-based University that is seeking a part-time **Administrative Assistant in the Physician Assistant Program** .

Position Summary:

The Administrative Assistant provides essential administrative and operational support to the Physician Assistant Program. This role facilitates communication between the program, the campus, and external partners; handles confidential information; coordinates faculty, staff, and student-related activities; assists with budgets, travel, events, and payments; and supports program leadership in the efficient operation of the department in alignment with the University's Mission.

Primary Responsibilities:

+ Facilitate the information flow between the Physician Assistant Program and the campus

+ Assist with travel arrangements and department reimbursements

+ Provides confidential assistance in the receipt and handling of information

+ Proactively seeks answers and solutions to inquiries; maintains office supplies and purchases

+ Coordinate and assist with faculty professional development, credentialing, and continuing education funding

+ Take minutes at all faculty/staff meetings and others as requested

+ Coordinate, plan, and arrange events

+ Provide orientation and assistance with new Staff hires

+ Manage budgets within the Physician Assistant Department under the direction of the Program Director

+ Build and maintain relationships with university departments and external organizations

+ Collaborate with University Relations on department needs and promotional items. Track and submit student fees to Student Accounts

+ Assist with administration of clinical site, preceptor, guest speaker and vendor payments

+ Perform other duties in support of the University's M _ission_

Skills and Abilities:

+ Self-motivated, good interpersonal skills, and the ability to function as a team member, as well as independently

+ Ability to communicate professionally and effectively, both orally and in writing

+ Excellent organizational & problem-solving skills

+ Excellent Microsoft Word and Excel skills

+ Ability to prioritize projects and multi-task

+ Ability to remain seated at a workstation for extended periods of time

+ Flexibility with schedule as need arises

Qualifications:

+ Associate degree required; Undergraduate Degree preferred

+ Previous computer skills (data entry, spreadsheet, word-processing, Microsoft office)

+ Minimum of 2 years' experience supporting mid- to executive level managers

To apply with a growing faith-based University for the **Administrative Assistant in the Physician Assistant Program** position, please submit a UD Employment Application (https://www.dbq.edu/AboutUD/Employment/OnlineApplicationforEmployment/) with an attached cover letter, resume, and three professional references or email application materials to [email protected] .

Affirmation Action/Equal Employment Opportunity Employer. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/

Primary Contact

12298

Human Resources -University of Dubuque

, HR

563-589-3364

Phone

Phone

Phone

563-589-3682

Fax

[email protected]

Email

True

True

True

Job Details

Categories

Clerical/Office Administration

Education

Location

Dubuque, IA

Job Type

Employee

Full/Part

Part Time

Company ID

1313

Job REQ #

UDdTNkFGZVhlYmpWMGVNcVFFL21rZCt5Zk9ncVFSeWN5OWx3RHMxU3o0UTc1Y09OTnJhRS9IOFBPNTVoSXBodjd4NjZqMElWVVlOaDZvUXpkUEg1N2c9PQ==

\# Positions

1

Start Date

20260115

End Date

20260216

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University of Dubuque

About the Company

About the University of Dubuque

The University of Dubuque is a private, Presbyterian, coeducational, professional university with a foundation in the liberal arts. Our commitment is to nurturing the mind, body, and spirit as well as encouraging students to explore their fullest potential, is part of a rich Christian identity that dates back to the University's founding in 1852. Our welcoming interfaith community of 2000 students attracts young men and women from across the country and around the globe who seek the knowledge and the skills to make a difference in our ever-changing world. Within a values and faith base, we offer you an array of perspectives and broad exposure to our truly global society. The University comprises the undergraduate college, the graduate school, and the theological seminary.

Mission and Vision

The University of Dubuque is a private university offering undergraduate, graduate, and theological seminary degrees, and other educational opportunities with the intention of educating and forming the whole person. The University is comprised of individuals from the region, our nation, and the world.

As a community, the University practices its Christian commitments by educating students, pursuing excellence in scholarship, challenging students to live lives of worth and purpose, and preparing students for service to the church and the world.

Therefore, the University of Dubuque is committed to:

+ A hospitable Christian environment which respects other faith traditions;

+ Relationships which encourage intellectual, spiritual, and moral development;

+ Excellence in academic inquiry and professional preparation;

+ A diverse and equitable community where Christian love is practiced;

+ Stewardship of all God' human and natural resources;

+ Zeal for life-long learning and service.