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Description

We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Pomona, California. In this role, you will provide crucial support to senior leadership by managing schedules, coordinating travel arrangements, and ensuring seamless execution of organizational initiatives. This is a Contract to permanent position within the manufacturing industry, offering an opportunity to grow professionally while contributing to the success of our company. This role will offer competitive compensation and benefits upon hire.

Responsibilities:

• Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.

• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.

• Prepare detailed reports and presentations to support decision-making processes for senior leadership.

• Compile and track key metrics and data to monitor organizational performance and progress.

• Facilitate onboarding processes for new team members, ensuring they have access to necessary resources and systems.

• Organize and support executive meetings, including preparing agendas and documenting action items.

• Maintain accurate records and documentation for programs, projects, and operational activities.

• Collaborate with various departments to ensure alignment and successful execution of organizational priorities.

• Develop and implement standard operating procedures to optimize efficiency and promote consistency across teams.

• Assist with workforce tracking and performance review coordination in partnership with the HR team.

Requirements • Proven experience in calendar management and scheduling for senior executives.

• Strong ability to coordinate complex travel arrangements, including international itineraries.

• Proficiency in preparing detailed reports and presentations tailored to leadership needs.

• Demonstrated skills in data compilation, metric tracking, and analysis.

• Familiarity with onboarding processes and HR-related operations.

• Excellent organizational and multitasking abilities to manage competing priorities effectively.

• Strong interpersonal and communication skills to collaborate across teams and departments.

• Proficiency in standard office software and tools, with the ability to learn new systems as required. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .