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Position Information

**Job Title** Employment Specialist

**Posting Number** S00616

**Position Type** Full Time

**Hours/Schedule** Standard campus business hours: 8:00am -5:00pm Hours may vary based on operational needs.

**Campus** Main Campus, Utica NY

**Date Position Available** 01/20/2026

**Posted Salary** $62,400 per year

**FLSA Status** Exempt

**Benefits Eligible** Yes

**If yes, please select:** All Benefits

Position Summary Information

Position Summary

Provides a wide range of general administrative support to the Office of Human Resources, particularly in the area of employment/recruitment. The successful candidate will have thorough knowledge of hiring practices and exercises independent judgment in the absence of established procedures, and discretion in the dissemination and handling of highly confidential information.

**Location** Utica, NY

Application Deadline

*Full consideration by*:

**Open Until Filled** Yes

Major Responsibilities

Employment Responsibilities:

+ Upon leadership approval of preliminary position worksheet, notifies requestor of position approval and next steps in the process.

+ Upon posting of position, coordinates posting and advertisement of vacancy on campus, internet sites, and professional journals as directed by the Associate Vice President of Human Resources. Works with immediate supervisor to ensure job description is up to date for posting and compliance.

+ Serves as day-to-day contact on basic electronic recruitment system questions.

+ Works witih School Deans, Chairs and Program Directors, and School Administrative Assistants related to adjunct hiring needs and postings each semester.

+ Insures a great candidate experience and presents a professional and positive image to job seekers.

+ Responds to ongoing specific and general inquiries regarding employment opportunities by applicants in person, in writing, online, and on the telephone.

+ Assists in the screening of resumes in the applicant tracking system to determine minimum qualifications prior to sending to search committee.

+ Performs reference and background checks on all newly hired staff, following all associated procedures.

+ Assures appropriate online process has been completed and officially filed at the completion of the search.

+ Acts as a training resource and troubleshooter for search committee members or executive approvers who are newly promoted or don’t know how to navigate the system.

+ Serves as a Community Liaison for candidate interviews as needed.

+ Assist with communication to unsuccessful candidates at end of search process

+ Participation in career fairs.

Other Responsibilities:

+ Collaborate with Community, Belonging, and Engagement to support onboarding initiatives that connect new hires to campus culture.

+ Provide logistical and administrative support for campus events related to employee engagement and belonging (e.g., recognition programs, cultural celebrations, etc.).

+ Support employee engagement programs as needed.

+ Maintains pre-hire electronic job description files for exempt and non-exempt staff.

+ Develops and maintains detailed procedures related to the position.

+ Contributes to the success of the Office of Human Resources by providing information about human resources policy and procedure, acting as a backup for other positions as needed, working cooperatively with other departments and performing other duties as assigned.

+ Works with supervisor to develop specific goals that support Utica University’s operational plans. This is done at least annually through the annual performance evaluation process, however review of goals will occur throughout the year.

+ Responsible for working with supervisor and other team members to achieve successful results on all established individual and departmental goals and key performance indicators.

Driving Responsibilities

N/A

Travel

N/A

**Supervises** This position does not supervise

Education & Experience Qualifications

+ Bachelor’s degree in human resources or a related field preferred.

+ Technical knowledge and experience in the human resources function preferred, especially in recruitment.

+ Working knowledge of Banner system and applicant tracking systems preferred.

Minimum Skills/Abilities

+ Ability to communicate effectively both verbally and in writing.

+ Ability to organize information and prioritize tasks and deal appropriately with confidential and sensitive information.

+ Excellent customer service skills required.

+ A strong commitment to diversity and work continually to enhance diversity of our students, faculty, and staff.

+ Ability to work well in a “team-centered”, fast-paced, heavy workload environment.

+ Competency in Microsoft products, including Word and Excel required.

+ Strong basic math skills necessary.

+ Strong analytical and research skills a must

+ Must be able to work flexible hours if necessary.

Applicant Documents Instructions

Interested candidates are required to upload a coverletter, resume, and a list of three professional references

**Additional information** Visa sponsorship is not available for this position

EEO/AA Statement

Utica University is committed to affirmative action, equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law.

Commitment to Supporting and Hiring Veterans

Utica University is a comprehensive, independent, private institution founded in 1946 to offer options for higher education study to veterans returning from the Second World War. More than seventy years since veterans returned from WWII, this tradition of serving veterans is still held in high regard here at Utica University, and we are proud to welcome veterans as students and as valued members of our faculty and professional staff.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *How did you hear about this employment opportunity?

2. HercJobs.org (HERC Higher Ed Recruitment Consortium)

3. HigherEdJobs.com

4. InsideHigherEd.com

5. Observer Dispatch (Utica OD)-newspaper

6. Ithaca Journal

7. Personal Referral

8. Utica University Website

9. Albany Times Union

10. Binghamton Press & Sun

11. careerbuilders.com

12. centralnewyorkhelpwanted.com

13. Chronicle.com (Chronicle of Higher Ed website)

14. Elmira Star Gazette

15. Utica University Online Employment Website

16. DiverseEducation.com (Diverse Issues in Higher Education

17. Historically Black Colleges and Universities

18. Indeed.com

19. Current Utica University Employee

20. Referred by a Utica University Employee

21. Referred by a non Utica University Employee

22. Twitter

23. LinkedIn-Job Posting

24. LinkedIn-Recruited by Utica University HR

25. Centralnewyorkhelpwanted.com

26. Syracuse Post Standard-newspaper

27. Albany Times Union-newspaper

28. Facebook

29. Job Fair

30. Search Firm

31. NCAA

32. PRISM Network

33. HBCU Connect

34. DiverseJobs

35. Other

36. *Please provide more details regarding the source of your referral?(Open Ended Question)

Applicant Documents

Required Documents

1. Resume / Curriculum Vitae

2. Cover Letter

Optional Documents

1. Letter of Reference #1