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Job Title

Business Administrator I

Agency

Texas A&M University Health Science Center

Department

SOM Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Glimpse of the Job

Are you ready to be the go-to expert for business operations in a dynamic department that supports medical clinic, academic and research activities?

In this role, you’ll be the primary point of contact for questions about business procedures and purchasing, ensuring smooth operations across the board.

Bring your payroll superpowers to life by handling critical functions such as corrections, allocations, and cost transfers. You’ll make sure payroll charges hit the right accounts—because accuracy and compliance matter!

You’ll also manage grant activities and departmental budgets, playing a key role in supporting crucial initiatives.

If you thrive in a fast-paced environment and love solving problems while keeping financial processes on track, this is your chance to shine!

What you need to know

Salary Range: $45,000-$68,330.50

Special Instruction: A cover letter and resume are strongly recommended and will help in our review. You may upload them with the application under the CV/Resume section.

Minimum Requirements

+ Bachelors

+ 5 years in general office, accounting, or personnel operations

Preferred Education and Experience

+ Accounting and budget management experience in a TAMU business/fiscal office.

+ Accounting and budget management experience in a medical clinic

+ Advanced skills in Microsoft Excel; working with pivot tables and formulas

+ HR Liaison trained.

+ Experience working with individuals and communities

+ Approver in AggieBuy & Concur

+ High Level Account Overview and Maintenance

+ Supervisory Experience

Responsibilities

Concur, AggieBuy and Payment Card Process

+ Serves as an approver in AggieBuy, Concur and Payment Card systems.

+ Reviews and approves account reconciliations.

+ Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.

+ Helps when needed on complex outstanding issues within the systems.

+ Creates processes and distributes updates to BCS Campus administrators.

+ Review each assigned department’s payment card statements and past due submissions.

+ Help the customer understand the processes, timeline and compliance issues.

Budget & Fiscal

+ Serves as the primary point of contact for questions or concerns on business procedures and purchasing questions.

+ Plan, develop, implement, coordinate, and monitor programs or services.

+ Develops and recommends policies, procedures, and guidelines.

+ Serves as bridge for complex processes that may cross over TAMU/COM administrative departments and other offices or customers.

+ Convey issues and engage the appropriate COM/TAMU office in a timely manner.

+ Stay abreast of accounting, HR, and other relevant policies, procedures, services and practices at TAMUS that impact COM Business Services and departments.

+ Oversee annual fiscal year closing activities.

+ Proposes solutions to complex financial problems.

+ Prepares and analyzes business reports.

+ Serve as liaison with financial, payroll, and human resources units.

+ Interprets System policies and regulations and University rules.

+ Develops complex administrative, financial, and statistical analyses and summary reports.

+ Manages maintenance of business files.

+ Serves as office manager delegate.

+ Implements and audits business procedures and trains staff on new and existing procedures.

+ Establishes, implements and audits unit procedures for special activities and programs.

+ Assists in special investigations, program analysis, and research studies.

+ Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers.

+ Communicates with employees regarding personnel policies and procedures and identifies training needs.

+ Participates in the hiring and training of subordinate business staff and student workers.

+ May supervise staff and resolve staff conflicts.

+ Recommend and review/sign documents relating to budget, corrections and payroll allocations (eg. DBR’s, DCR’s, Payroll cost allocations, and PCT’s) for assigned departments.

+ Assist Department Heads with development of annual budget with guidance from Senior Business Administrator.

+ Assist departments with proper account set-up and maintenance of their fiscal accounts.

+ Establish a common understanding with each Department Head of how costs should be assigned to appropriate accounts and projects.

iPayment Process

+ Review and approve any Ipayments deposits received by BCS Campus.

+ Deposits must strictly adhere to TAMU System cash handling policy regarding depositing funds at bank and depositing/ balancing in iPayments.

+ Responsible for staying current on cash handling policy.

Verification Process

+ Review and approve monthly account verifications, within 30 days of monthly close

Update job knowledge

+ Update job knowledge by keeping current with financial regulations and accepted practices for COM, TAMU and TAMUS; participate in educational opportunities; read professional publications; maintain personal networks; participate in professional organizations.

+ Respond to financial inquiries by gathering, analyzing, summarizing, and interpreting data.

+ Positively interact with students, faculty and staff.

+ Maintain a neat and professional appearance and demeanor.

+ Report to work at designated time and place.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)   and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month

+ Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.