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Executive Assistant

Date Posted: Jan 20, 2026

Requisition ID: 471295

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About Indiana Finance Authority (IFA):

The Indiana Finance Authority oversees state-related debt issuance and provides efficient and effective financing solutions to facilitate state, local government, and business investment in Indiana. IFA enables the State of Indiana to communicate as one voice with the various participants in the financial markets, including:

+ The Indiana Development Finance Authority,

+ The State Office Building Commission,

+ The Indiana Transportation Finance Authority,

+ The Recreational Development Commission,

+ The State Revolving Fund Programs,

+ The Indiana Brownfields Program, and

+ The Indiana Health and Educational Facilities Finance Authority.

Role Overview:

The Executive Assistant supports the Public Finance Director and General Counsel. You will also provide administrative support for other IFA programs as needed. You will be the first point of contact in the office, necessitating a professional presence and ability to screen guests effectively.

The State observes a 37.5-hour work week. This role requires you to be flexible within office hours Monday - Friday, 8:00 am - 5:00 pm.

Salary Statement:

The salary for this position traditionally starts at $49,000 but may be commensurate with education or work experience.

Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

Responsibilities include:

+ Maintain front desk Procedure Manual.

+ Greet and screen visitors.

+ Answer and screen telephone calls for IFA, Office of Energy Development, Board for Depositories, and Indiana Education Savings Authority.

+ Respond to routine inquiries and/or make appropriate referrals.

+ Make updates and changes to the IFA website.

+ Prepare monthly payment notices for State Revolving Fund.

+ Price and order office supplies as necessary.

+ Coordinate scheduling of conference rooms.

+ Arrange meetings and order lunch when necessary.

+ Print and distribute monthly IFA Board Packets.

+ Send faxes for staff members when requested.

+ Make copies as requested.

+ Appropriately distribute incoming mail and other materials for all agencies on the floor.

+ Deliver items as requested within walking distance.

+ Post and mail meeting notices and agendas as requested for meetings.

+ Schedule meetings and conferences for staff.

+ Serve as key operator of all office machines, including routine upkeep, ensuring tonor is ready, loading paper, and montioring faxes.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

Credentials:

+ High school diploma or equivalent.

+ Office experience or accredited training preferred.

Additional qualifications:

+ Highly organized – able to handle multiple tasks.

+ Experience with Microsoft Word, Power Point, Outlook, Excel and Adobe Pro.

+ Typing skills – minimum 50 wpm.

+ Knowledge of office machines.

+ Above average clerical skill; knowledge of English grammar, spelling, punctuation, and formatting.

+ Good interpersonal relationship skills; ability to communicate with persons of all educational and social backgrounds.

+ Ability to exercise independent judgment within established guidelines and procedures.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes:

+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans

+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards

+ Health savings account, which includes bi-weekly state contribution

+ Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

+ Deferred compensation 457B account (similar to 401k plan) with employer match

+ Two (2) fully-funded pension plan options

+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

+ 150 hours of paid new parent leave

+ Up to 15 hours of paid community service leave

+ Combined 180 hours of paid vacation, personal, and sick leave time off

+ 12 paid holidays, 14 in election years

+ Education Reimbursement Program

+ Group life insurance

+ Referral Bonus program

+ Employee assistance program that allows for covered behavioral health visits

+ Qualified employer for the Public Service Loan Forgiveness Program

+ Free Parking for most positions

+ Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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