"Alerted.org

Description

We are looking for a detail-oriented Administrative Assistant to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a vital role in supporting daily operations and ensuring the smooth execution of administrative tasks. This role requires excellent communication skills, organizational abilities, and a strong commitment to confidentiality.

Responsibilities:

• Provide thorough administrative support, including answering calls and managing inbound inquiries.

• Process and distribute mail efficiently while maintaining accurate documentation.

• Coordinate the issuance of shutdown notices and hot work permits through appropriate systems.

• Initiate work orders and manage supply requests by creating purchase orders.

• Plan and organize weekly updates, monthly meeting agendas, and staff training sessions for the facilities management team using Microsoft Teams.

• Schedule meetings and reserve conference rooms through Outlook to accommodate team needs.

• Accurately type memos, correspondence, and other documents within set deadlines.

• Organize and submit receipts and paperwork related to corporate card transactions.

• Arrange event registration and travel plans for team members attending industry-related events.

• Perform additional administrative tasks as required to support the team.

Requirements • Proficient keyboarding skills with a focus on accuracy.

• Ability to record and compose detailed meeting minutes.

• Skilled in managing multiple projects and prioritizing tasks effectively.

• Strong verbal and written communication abilities.

• Competence in basic math for administrative purposes.

• Ability to handle sensitive information with the utmost confidentiality.

• Familiarity with Microsoft Teams and Outlook for scheduling and organization.

• Experience in administrative assistance, data entry, and receptionist duties. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .