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Overview

Touro College of Dental Medicine is now hiring a full time Dispensary and Inventory/Supply Coordinator. The basic function for the role is to plan and monitor the ordering, receiving and storing of dental/medical supplies, and to support SimLab and Clinical operations. The Dispensary and Inventory/Supply Coordinator assists students and/or faculty during dental procedures in the Simulation Lab (SimLab) and clinic environments. He/she assists the students to prepare for dental procedures by setting up instruments, equipment and materials, and ensures that instruments are arranged properly and in accordance with sterile technique(s). The Coordinator will also provide regular additional support for the Inventory and Supply functions at the Dental School. This position requires OSHA training and is subject to exposure to blood and other bodily fluids, as well as, enforcing HIPAA regulations specifically when accessing Protected Health Information (PHI).

Responsibilities

+ Core Dispensary Responsibilities Include:

+ Monitors planning/organization of physical inventories in SimLab and clinics

+ Acts as a liaison to other departments (Clinics/SimLab/Inventory Room)

+ Assists students and/or faculty during dental procedures in the SimLab and clinics

+ Prepares for dental procedures by setting up instruments, equipment and materials, and maintains a clean working area prior to, during and post procedures for both SimLab and Clinics

+ Coordinates dental materials Inventory with the dispensary on an as needed basis

+ Obtains and replenishes supplies, filing and setting up operatory/ stations for all necessary procedures

+ Assists in regulatory compliance and keep abreast of new developments, techniques and materials as they come about, and insure adherence to proper infection control protocol

+ Provide clinical support when necessary, cross train with Dental Assistants

+ Keeps the sim lab neat, organized and visually presentable

+ Proactively informs providers and/or management of any issues with equipment, instruments or supplies

+ Provides additional job-related support as may be needed in the SimLab or Clinics as requested or assigned by leadership

+ Core Inventory/Supply Responsibilities include:

+ Submits request for materials, prepare purchase orders, track purchases and supplies

+ Schedules incoming and outgoing shipments both intercompany and external suppliers

+ Works with operations team to review inventory strategies for maximum efficiencies in SimLab

+ Manage damage and returned product

+ Monitor Inventory expiration dates for obsolesce avoidance and provide corrective action

+ Manage distressed inventory and short dated product

+ Monitor completeness, accuracy, and compliance during inventory transactions

+ Oversee purchase orders request, data entry, and shipping and receiving of materials

+ Track, audit, and ensure adequate supply of inventory throughout the organization

+ Communicates with team about current stock and potential issues with orders;

+ Conducts daily analyses to forecast potential inventory issues;

+ Reports on inventory activities and variances and supports cycle counts;

+ Helps to keep the Central Supply office as organized and neat as possible

+ Handles other miscellaneous job-related tasks and duties as requested or assigned by leadership

Qualifications

Education/Experience

+ High School Diploma/GED Eqvlnt in General Studies required.

+ 2 years of experience in inventory control

+ 2 years of experience using Microsoft Office Suite (Word, Excel, & Outlook)

+ 2 years of experience using SAP, Axium and/or a similar system

Knowledge/Skills/Abilities

+ Demonstrated proficiency in communication (written and verbal) required

+ Proficiency in Microsoft Office Suite including Word, Excel, Power Point, & Outlook required

+ Overall business acumen, ethical decision making and relationship management skills required

+ Teamwork & Adaptability to multitask and work with changing priorities

+ Acts as a Professional Role Model

+ Attention to Detail

+ Sound Problem-Solving, Judgment and Decision-Making Skills

+ Stress Tolerance in a challenging environment

+ Ability to work independently

+ Ability to comprehend and follow work instructions and calibrate instrumentation

Physical Demands

+ Ability to stand or be on one's feet for long periods

+ Ability to lift 25 lbs.

HOURS OF THIS ROLE: Monday through Thursday, 10 am to 7 pm with 1 hour lunch break; and Fridays 9:30 am to 2 pm

Maximum Salary

USD $56,105.00/Yr.

Minimum Salary

USD $44,883.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

+ Full range of Health Plans

+ Medical Plans (choice of EPO, PPO, High Deductible HSA)

+ Flexible Spending Accounts (FSA)

+ Dental Plans (PPO & HMO) and Vision Plan

+ Dependent Care and Transit Programs

+ Life Insurance, AD&D and Voluntary Supplemental Life Insurance

+ Short-term and Long-term disability programs

+ Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

+ Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

+ Employee Assistance Program

+ Early-Release Fridays (upon approval)

+ Generous Paid Time Off

+ Vacation, Sick Leave, Personal Leave & Floating Holiday

+ Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [email protected] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [email protected] and 646-565-6000 x55330.

Job Locations US-NY-Hawthorne

ID 2026-12801

College TUNY - College of Dental Medicine

Position Type Full-Time

Schedule Shift Mon.-Thurs. 8am-5pm, Friday 8-2PM (may vary slightly)

Hours Per Week 36.5

Travel As needed

Category Other

FLSA Status Non-Exempt

Location : Country US