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Administrative Program Specialist A - TL/AC

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Administrative Program Specialist A - TL/AC

Salary

$3,127.00 - $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE50614979-012026CN-TL/AC

Department

Education-State Activities

Opening Date

01/20/2026

Closing Date

1/26/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

This position is located in Baton Rouge, LA

This is a temporary Job Appointment that may last up to 4 years only

Office of Teaching & Learning

Job Focus Area

At LDOE, the Division of Academic Content's mission is to advance high-quality teaching and learning in every Louisiana classroom by developing, supporting, and sustaining academic programs that empower educators and elevate student achievement. We collaborate across teams and with partners to implement impactful initiatives that ensure every educator has the tools, resources, and guidance needed to help all students thrive.

We’re looking for an independent, resourceful, and proactive Administrative Program Specialist A to serve as a vital support and problem-solver for the Division Director and the entire division staff, providing administrative support and executing multiple complex and tedious tasks while fostering a welcoming, positive, and collaborative team culture.

Candidates with the following skills and competencies are encouraged to apply:

+ Accepting Direction:The ability to be open and willing to follow guidance or instructions.

- Successful Behaviors: Follows direction reliably, adjusts to feedback, and completes tasks on time.

+ Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to

maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational

policies.

- Successful Behaviors: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.

+ Making Accurate Judgments:The ability to assess options, weigh risks, and make sound decisions using available

information and logical reasoning.

- Successful Behaviors: Makes timely, well-reasoned decisions using available info, context, and trade-offs.

+ Displaying Professionalism:The ability to uphold workplace standards through consistent conduct, responsible

communication, and consideration for others.

- Successful Behaviors: Follows policies, meets expectations, and communicates clearly and respectfully across situations.

+ Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of

work goals.

- Successful Behaviors: Plans and completes work on time using tools and strategies to stay focused and on track.

Preferred qualifications

+ Proven ability to support or manage multiple complex projects or programs, ensuring deliverables, timelines, and documentation are effectively tracked and communicated

+ Strong Written and Verbal Communication Skills

+ Capable of working independently, anticipating needs, and adapting to shifting priorities in a fast-paced, mission-driven environment

+ Familiarity with state or federal procurement processes

+ Comfortable using productivity tools such as Google Suite (Docs, Sheets, Slides, Drive), Microsoft Office (Word, Excel, Outlook), and workflow systems like LaGov, Metastorm, or ProAct.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .

Job Duties and Other Information

Job Duties:

As an Administrative Program Specialist A, you’ll report directly to the Education Consultant Supervisor, who supports the Division Director and serves as a Liaison to the entire division. In this position, you will provide essential administrative and programmatic division-wide support to ensure the smooth implementation of academic initiatives within the Division of Academic Content. In this role, you will:

+ Manage the Division Director’s calendar and travel, relieving the Director of administrative duties

+ Conduct initial reviews of contracts, contract amendments, and payment invoices, and ensure that all required documents are submitted and completed as required

+ Prepare, submit, and track procurement requisitions for the purchase of services and deliverables per LDOE and Office of State Procurement processes

+ Support the division with routine office tasks like payroll, inventory, mail distribution, meeting logistics, and general administrative support

Position-Specific Details:

Appointment Type: Job Appointment. This position will be filled as a temporary job appointment that may last up to 4 years. The person hired for this position is expected to regularly report to the Baton Rouge office.

Work Schedule: Work hours are Monday - Friday. Work hours will be determined.

Compensation: The salary offered will be determined based on qualifications and experience.

**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire .

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

[email protected]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

+ Yes

+ No

02

Do you have experience creating or utilizing tracking tools as well as maintaining accurate and current documentation?

+ Yes

+ No

03

If you answered yes to the above question, please explain. If you answered no, please enter N/A.

04

Do you have any fiscal or budgetary experience, including contracts and processing invoices?

+ Yes

+ No

05

If you answered yes to the above question, please explain. If you answered no, please enter N/A.

06

Do you have experience managing a senior manager or executive’s calendar?

+ Yes

+ No

07

If you answered yes to the above question, please explain. If you answered no, please enter N/A.

08

Do you have experience leading logistical planning for events and/or meetings?

+ Yes

+ No

09

If you answered yes to the above question, please explain. If you answered no, please enter N/A.

10

Please indicate the organizational and communication tools that you have experience (select all that apply):

+ Google Suite (Google Drive, Google Sheets, & Google Docs)

+ Microsoft Outlook (Outlook Calendar)

+ Microsoft Office (Word, PowerPoint, Excel, etc.)

+ N/A – I do not have this experience

11

Displaying Professionalism - How well do you meet expectations for workplace behavior, communication, and responsibility—especially when under pressure?

+ I miss deadlines, act unprofessionally, or avoid responsibility for my actions or workplace expectations.

+ I meet basic standards for work quality, behavior, and communication when given occasional reminders or support.

+ I meet expectations, follow policies, and communicate respectfully and clearly—even in difficult situations.

+ I model professionalism and ethics, adapt under pressure, and build trust through consistent and responsible behavior.

12

Displaying Professionalism - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

13

Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?

+ I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.

+ I try to weigh options but struggle when there’s uncertainty, competing priorities, or unclear outcomes.

+ I make timely, well-reasoned decisions by using available information, context, and trade-offs.

+ I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.

14

Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

15

Managing Time - How well do you manage your time, meet deadlines, and prioritize your work?

+ I miss deadlines, struggle to prioritize, and don’t use tools to manage my time.

+ I complete some tasks but need reminders or get distracted by low-priority activities.

+ I plan and complete work on time using tools and strategies to stay focused and on track.

+ balance competing demands, adapt to shifting priorities, and model strong time habits under pressure.

16

Managing Time - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

17

Are you a current employee of the Louisiana Department of Education? Please note - teachers and other employees of the school system are NOT considered employees of the LA Department of Education:

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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