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Posting Information

Posting Number2026266

Posting/Functional TitleBudget Assistant

University Pay Plan TitleBudget Assistant

LocationSan Marcos

DepartmentChild Development Center

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,416.67

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ Demonstrate strong interpersonal, oral, and written communication skills.

+ Demonstrated discretion and confidentiality in handling both daily work and sensitive issues and information.

+ Demonstrated proficiency in managing multiple projects in an office setting.

+ Experience in record keeping and file management.

+ Demonstrated proficiency in budget development for accounts totaling more than $1million.

+ Proficient in Microsoft Excel, Word, Outlook and other components of Microsoft Office Suite.

+ High school diploma or GED .

+ Experience using TXST SAP for accounting and budget development or similar experience.

+ Experience with TXST university budget processes or similar experience.

Preferred Qualifications

+ Degree in accounting.

+ Experience with Texas State University software and programs ( SAP , People Admin, Adobe Sign, Teams.)

+ Experience in accounting principles, TXST budgeting and payroll processes.

+ Experience with documentation of Procurement Cards, daily expenditures, and reconciliation of budget(s).

Job Description

Responsible for monitoring and administering budgets at the department/office level. Responsible for providing budget change data entry, technical advice and support to department/office account managers.

Job Duties

+ Post CDC charges in parent account and communicates with families regarding account balances.

+ Post electronic payments to parent accounts.

+ Track expenditures and maintain, record, and monitor departmental budget transactions.

+ Track work study student funding balances.

+ Process vendor payments, create POs, submits deposits.

+ Assist the Director with M&O and grant budgets.

+ Reconcile CDC , Marketplace, Procare and SAP accounts for accuracy and monthly reconciliations.

+ Resolves budget, posting, and vendor issues.

+ Assist in compiling statistical data and developing monthly reconciliation of all relevant CDC accounts.

+ Assist with disbursement of funds as directed.

+ Assist with internal and external grant management.

+ Support CDC administration in processing orders and budget transfers.

+ Give instructions to departments on budget development.

+ Establish rules, procedures, and/or standards.

+ Design and prepare spreadsheets to compile data as needed.

+ Tracks lab student documentation and communicates with faculty as needed.

+ Perform other duties as assigned.

Additional Information to Applicants

Eligible candidate must complete skills testing in excel, word and 10-key.

Job Open Date01/20/2026

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/55780

Applicant Document