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Position Information

**Job Title** Comptroller and Assistant Treasurer

**Posting Number** S00617

**Position Type** Full Time

**Hours/Schedule** Standard campus business hours: 8:00am -5:00pm Hours may vary based on operational needs.

**Campus** Main Campus, Utica NY

**Date Position Available** 01/31/2026

**Posted Salary** $125,000 Per year

**FLSA Status** Exempt

**Benefits Eligible** Yes

**If yes, please select:** All Benefits

Position Summary Information

Position Summary

The Comptroller and Assistant Treasurer is responsible for directing all of the University’s accounting functions — including establishing and maintaining the University’s accounting principles, practices, and procedures in accordance with Generally Accepted Accounting Principles. Prepares financial reports and presents findings and recommendations to senior staff. Oversees general accounting, purchasing, budgeting, accounts payable, payroll, and the student accounts function.

The starting salary for this position will be $125,000 per year. Salary will be based on experience.

**Location** Utica, NY

Application Deadline

*Full consideration by*:

**Open Until Filled** Yes

Major Responsibilities

+ Directs and coordinates the University’s financial planning and budget management functions. Directly responsible for operating expenditures, salary, and benefit budgets.

+ Responsible for coordination of year-end audit activities, including preparation and review of draft financial statements and footnotes, and any required year-end close activities.

+ Monitors and analyzes monthly operating results against budget. Prepares reports as needed for the Finance Committee of the Board of Trustees reflecting the University’s financial status.

+ Responsible for coordinating debt financing and debt payments to external agencies.

+ Prepares annual reports of actual revenues, expenses, and transfers, including monitoring of budget versus actual variances.

+ Responsible for all fixed assets, including depreciation calculations.

+ Responsible for establishing and monitoring financial controls and accounting procedures.

+ Oversees Restricted, Endowment, and Life Income accounts. Monitors, maintains records, and reports on investments for these funds. Maintains records for permanently and temporarily restricted principal funds. Calculates and distributes income to each of the funds. Reviews legal documents to determine that the University complies with the criteria of each of the Fund agreements.

+ Oversees the daily operations of purchasing, accounts payable, payroll, general accounting, and student accounts.

+ Responsible for the preparation and review of the Form 990 and Form 990-T.

+ Works closely with student financial services and student financial aid on the disbursement and administration of Title IV funding, ensuring compliance with federal requirements.

+ Works collaboratively with Human Resources on the oversight and monitoring of the Federal Work Study program.

+ Responsible for the preparation and review of the financial data on various compliance reports, including IPEDS and FISAP.

+ Responsible for working with the supervisor and other team members to achieve successful results on all established individual and departmental goals and key performance indicators.

+ Takes an active role in the development of the department’s strategic and operational plans as required by department leadership. Works closely with the department supervisor to develop and implement operational goals that support departmental success.

+ May perform other related duties as assigned.

Driving Responsibilities

n/a

Travel

This position does not require travel

**Supervises** Accounting Manager, Accounting Manager-Payroll/Grants, and Coordinator of Communications Services, Director of Student Accounts, and Manager of Purchasing/Accounts Payable report directly to the Comptroller and Assistant Treasurer.

Education & Experience Qualifications

+ Bachelor’s Degree in Accounting required, advanced degree preferred.

+ Minimum 5 years of supervisory experience required.

+ Relevant experience in fund accounting in the higher education field is preferred. Must have a strong knowledge of Generally Accepted Accounting Principles.

+ The ability to research technical guidance, federal and state tax law, and compliance regulations is required.

+ Must have strong analytical skills and the ability to independently gather, compile, and analyze financial information from appropriate data sources.

Minimum Skills/Abilities

Requires accounting, management, and communication skills. Must be proficient with various PC applications and possess knowledge of automated financial and accounting systems.

Applicant Documents Instructions

Applicants are required to submit a cover letter, resume, and a minimum of three professional references at the time of application.

**Additional information** Visa sponsorship is not available for this position

EEO/AA Statement

Utica University is committed to affirmative action, equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law.

Commitment to Supporting and Hiring Veterans

Utica University is a comprehensive, independent, private institution founded in 1946 to offer options for higher education study to veterans returning from the Second World War. More than seventy years since veterans returned from WWII, this tradition of serving veterans is still held in high regard here at Utica University, and we are proud to welcome veterans as students and as valued members of our faculty and professional staff.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *How did you hear about this employment opportunity?

2. HercJobs.org (HERC Higher Ed Recruitment Consortium)

3. HigherEdJobs.com

4. InsideHigherEd.com

5. Observer Dispatch (Utica OD)-newspaper

6. Ithaca Journal

7. Personal Referral

8. Utica University Website

9. Albany Times Union

10. Binghamton Press & Sun

11. careerbuilders.com

12. centralnewyorkhelpwanted.com

13. Chronicle.com (Chronicle of Higher Ed website)

14. Elmira Star Gazette

15. Utica University Online Employment Website

16. DiverseEducation.com (Diverse Issues in Higher Education

17. Historically Black Colleges and Universities

18. Indeed.com

19. Current Utica University Employee

20. Referred by a Utica University Employee

21. Referred by a non Utica University Employee

22. Twitter

23. LinkedIn-Job Posting

24. LinkedIn-Recruited by Utica University HR

25. Centralnewyorkhelpwanted.com

26. Syracuse Post Standard-newspaper

27. Albany Times Union-newspaper

28. Facebook

29. Job Fair

30. Search Firm

31. NCAA

32. PRISM Network

33. HBCU Connect

34. DiverseJobs

35. Other

36. *Please provide more details regarding the source of your referral?(Open Ended Question)

Applicant Documents

Required Documents

1. Resume / Curriculum Vitae

2. Cover Letter

3. Letter of Reference #1

Optional Documents

1. Other Document #1