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UPMC is looking for an Executive Assistant to support the Vice President of Cardiology and Pulmonology!

This position works closely with physicians' day to day, a background in physician credentialing and licensure is a plus.

The position has the ability to offer hybrid work arrangement after at least 6 months of in person training.

Schedule: Monday-Friday 8am-4:30pm. No weekends or holidays. May require flexible schedule to support the schedule of the Vice President.

Purpose:

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

+ Answers phones and directs all incoming calls to appropriate party promptly and efficiently

+ Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

+ Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

+ Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

+ Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

+ Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

+ Records and distributes minutes and other relevant information to appropriate participants in a timely manner

+ Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

+ Arranges travel schedule and reservations for executive management as needed

+ Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

+ High school diploma or equivalent.

+ 8 year's experience in an increasingly responsible administrative support role.

+ 5+ year's experience with support at the executive level.

+ Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.

+ Excellent calendar management skills, including the coordination of complex executive meetings.

+ Experience assisting management with the creation of PowerPoint presentations.

+ Experience scheduling travel arrangements for managementLicensure, Certifications, and Clearances:

+ Act 34UPMC is an Equal Opportunity Employer/Disability/Veteran