- Vagaro (Pleasanton, CA)
- …have fun while getting the job done! About the Role: The Office Coordinator is responsible for maintaining efficient and accurate administrative functions for the ... vendor communication and visits from start to finish, including: project scheduling, invoicing , and building services booking + Coordinate both in-house and off-site… more
- MGE Underground, Inc. (San Jose, CA)
- …| Trust | Fun How You Can Make an Impact The Field Construction Coordinator will primarily be on site with the construction crews. This position will support ... LME signatures, pictures, etc., needed for completion packs, go-backs, and invoicing + Create, update, and submit crew timecards. + Support pre-construction… more
- EMCOR Group (Irvine, CA)
- …Ensure proper supporting documents are provided when submitting additional work quotes and invoicing packages. + Monitor all data to respond to situations before the ... to, timely service call initiation, timely quotation of additional work, timely invoicing , and clear communication with all involved parties on the progress of… more
- Aston Carter (Torrance, CA)
- …support, documentation review, and data analysis. + Experience in bookkeeping, invoice processing, and accounting. + Advanced Microsoft Excel skills, including ... lookups and pivot tables. + Familiarity with Salesforce.com and Workday. Additional Skills & Qualifications + Strong attention to detail and ability to multi-task while remaining calm under pressure. + Strong organizational and time management skills, with a… more
- Paramount (Los Angeles, CA)
- …documentation + Collaborate with vendors and finance teams on portal onboarding and invoice issues + _SMART (Domestic Theatre Information Updates)_ + Update and add ... digital screens, including Atmos, Dolby Vision, and PLFs + _Midas_ + Handle release date schedules by title + Generate the international Release Date Schedule (RDS) email every Thursday for the RDS Distribution Group and vendors + _Screenings_ + Set up… more
- Gilead Sciences, Inc. (Santa Monica, CA)
- …documents and manage SharePoint. + Financial Admin: Handle purchase orders, invoice tracking, and budget-related tasks. + Onboarding: Support onboarding of new ... hires and contractors. + Stakeholder Liaison: Communicate with internal teams, vendors, and KOLs. **Required Skills & Qualifications:** + High school degree with 3+ years of experience or Bachelor degree in business administration or project management… more
- Joni and Friends (Agoura Hills, CA)
- …Volunteers + Support all aspects of new wheelchair procurement (sourcing, invoice processing, and shipment tracking) + Support regular communication with Restoration ... Center and collection stakeholders + Transport Logistics: + Update project management tools with all pertinent transport details to prepare and maintain the wheelchair shipment schedule + Support the commencement and tracking of domestic and international… more
- WM (Sacramento, CA)
- …overseas mills. + Initiate calls to customers to ensure timely and accurate invoicing . Record and prepare vendor payments in accordance with contracted terms. Ensure ... proper billing of freight and special charges. Issue debits and credits as necessary. + Resolve downgrades and rejects of waste material by dealing directly with the customer and the vendor. Gather and process the cost information by negotiating pricing with… more
- Revelyst (San Diego, CA)
- …for new and ongoing subcontractors on their Monday.com boards. + Notate and submit invoicing for site survey orders and drop ship installs that do not have ... components listed. **You have:** + Highschool Diploma + Basic Computer Skills + Detailed Oriented **Pay Range:** Starting Hourly Rate: $25.00 The actual annual salary offered to a candidate will be based on variables including experience, geographic location,… more
- Albireo Energy, LLC (Anaheim, CA)
- …with closing out work tickets, reviewing work tickets for accuracy, and invoicing customers weekly for service performed. + Effectively utilize service software in ... the delivery and management of service activities: opening service calls, supporting and scheduling planned preventative maintenance visits, updating customer information, creating purchase orders. + Assist with calls with customers to ensure customer… more