- American Express (New York, NY)
- …scheduling meetings with various colleagues internally and externally + Coordinating logistics for meetings, including scheduling of conference rooms and technology ... support as required + Preparing, reviewing, and processing expense reports, and managing expense report approvals, in line with company T&E policy and budget + Assisting with timekeeping and payroll duties + Providing coverage for other team-based… more
- First Student (Bronx, NY)
- …skills preferred + Previous customer support experience preferred + Transportation logistics preferred + Very strong analytical skills required with proven ability ... to break complex problems into simple components, demonstrated ability to effectively and enthusiastically lead change, demonstrated ability to manage conflict + Excellent communication skills required **Physical Requirements and Working Conditions** +… more
- Dow Jones (New York, NY)
- …organizing sign-offs, and acting as communications partner to events team on logistics and deadlines (meetings with production, attending site walk-thrus, etc.) + ... Collaborate effectively with internal partners such as WSJ MEO, Finance and HR to support scheduling company-wide events such as year-end reviews, compensation meetings, workforce planning and legal/Standards training. + Manage team office administration and… more
- The Estee Lauder Companies (New York, NY)
- …and Round Table meetings. Proactively manage meeting scheduling and logistics , set conference/video calls involving multiple time zones. Develop relationships ... with administrative staff to facilitate effective meeting planning and scheduling. * Arrange all travel to include: itineraries, agendas, visas, and travel advances. * Handles expense reporting including both Corporate Card and Meeting Card. * Maintain up to… more
- City of New York (New York, NY)
- …conferences, events and conference calls for the office, including handling logistics such as security, transportation, ordering food, room set-up, and preparing ... printed meeting materials. - Act as approver for restricted conference rooms 08-48, 08-45. - Manage COO signature requests. - Coordinate office supply needs for COO and COH offices with Purchasing Coordinator. - Provide administrative support for new employee… more
- SMBC (New York, NY)
- …Support** + Provide general secretarial support, including scheduling, visitor logistics , business travel arrangements, and seating coordination. + Support CDAD ... staff with onboarding preparations, equipment orders, and meeting room bookings. + Coordinate personnel onboarding and offboarding processes for CDAD. **Operational & Reporting Support** + Assist with regular and ad hoc administrative tasks, including digital… more
- Broadview FCU (Albany, NY)
- …Job Functions/Responsibilities: + Schedule appointments and travel; coordinate meeting logistics , make meeting arrangements and maintain room schedules. + Compose, ... produce, and perfect legal correspondence and other documents using Microsoft Suite Office Products. + Read and route incoming mail, memos, transcripts and general information, screen calls and take messages. + Handle routine member and vendor calls. +… more
- MetLife (New York, NY)
- …* Manage travel, calendar management, expense reports, catering, meeting/town hall logistics , org charts, distribution list * Respond to incoming telephone calls, ... routing calls as appropriate * Respond to inquiries for information and provide follow-up on requests to ensure resolution * Handle confidential/sensitive information * Arrange and coordinate complex travel itineraries * Assist in the preparation and/or… more
- City of New York (New York, NY)
- …read and signed key correspondence, booking travel, managing event logistics , reimbursements, and team record-keeping; coordinating short-term staff, including ... interns and Fellows. - Coordinate the deputy mayor's speaking engagements and public appearances, including preparation of briefing materials, talking points, and presentations, and staffing the deputy mayor as needed. - Provide leverage in moving critical… more
- Monroe Community College (Rochester, NY)
- …of Advisory Committee meetings, ensuring all necessary materials, content, and logistics are in place. + Plan and establish transportation arrangements for ... instructors, staff, or students as required for program-related activities. Systems and Software Proficiency: + Utilize Salesforce for managing student and lead information. + Use Campus CE to track student progress, attendance, and enrollment data. +… more