- SUNY Upstate Medical University (Syracuse, NY)
- …meeting agendas and minutes as needed. + Assist with project-based work, prepare travel arrangements for department and vendors, + Assist with office supply ... ordering as necessary, ensuring supplies are stocked, + Coordinate office set up and orientation for new employees, + Work collaboratively with other IMT administrative assistants to cover and support the IMT Department. Minimum Qualifications: Associate's… more
- M&T Bank (Buffalo, NY)
- …meetings and appointments to meet special contingencies. + Coordinates all travel arrangements and prepares business itineraries. + Performs project-oriented ... assignments for the CLO to include researching data, compiling information, and preparing formal reports on results and recommendations. + Prepares correspondence, reports, and summaries of an advanced nature. Composes memos and other types of correspondence… more
- The Research Foundation for SUNY at Binghamton University (Vestal, NY)
- …correspondence, screen and prioritize incoming communications; manage follow-ups. + Coordinate travel arrangements and prepare itineraries for the leadership ... team. + Organize internal and external events, workshops, and conferences in collaboration with university departments and external partners. + Maintain organized office and project files both digital and physical. + Track program activities and compile data… more
- CUNY (New York, NY)
- …engagements; ensures coordination of necessary information, documents, support resources and travel arrangements , and captures follow-up items for response or ... closure. + Supports the President's workload and prioritizes time by managing information flow, anticipating and troubleshooting potential challenges, resolving issues, and providing analysis and advice on key issues. Establishes efficient processes for the… more
- Paychex (Rochester, NY)
- …email. Maintains files, records, calendars and diaries. May arrange business travel , coordinate meeting arrangements , and/or track expenses. Responsibilities + ... + Maintains records related to budget information by recording staff time, travel expenses, expenditures for supplies and equipment, and maintenance and repairs,… more
- US Tech Solutions (New York, NY)
- …issues. + Provides support for daily Executive operations including meeting arrangements , travel and expenses. + Coordinates overall office functioning ... through inventory checks, space scheduling, event planning, event execution and paperwork processing. + Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. + Maintains Executive calendars, contact lists… more
- University of Rochester (Rochester, NY)
- …local, national and international. + Coordinates the conference space making all arrangements with travel agencies, hotels and catering staff. + Arranges ... processing University and vendor forms and invoices. + Prepares travel and conference forms or Request for Payment Forms...forms or Request for Payment Forms for reimbursements of travel or miscellaneous expenses. (eg, Business + Expense &… more
- Scotiabank (New York, NY)
- … using Bank-supported travel booking portals and approval systems. Submit travel pre-approvals in internal systems, make arrangements for travel , ... planning meetings, calendar management, event planning. + Manage all meeting logistics, including invitations, technology requirements and catering and assist with document preparation for management and team meetings + Keep client databases (Salesforce) up-to… more
- Merck (Albany, NY)
- …No relocation **VISA Sponsorship:** No ** Travel Requirements:** No Travel Required **Flexible Work Arrangements :** Remote **Shift:** Not Indicated ... **Valid Driving License:** No **Hazardous Material(s):** n/a **Required Skills:** **Preferred Skills:** **Job Posting End Date:** 11/3/2025 A job posting is effective until 11:59:59PM on the day** **BEFORE** **the listed job posting end date. Please ensure you… more
- AECOM (New York, NY)
- …+ Oversee calendar management for senior leadership, coordinating meetings, appointments, travel logistics, and catering arrangements to ensure seamless ... flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and… more