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Overview

Shift: Monday - Friday, 9am to 1pm

Pay: $22.00 hourly

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff and Management Team Members (https://wpe-media.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Staff\_&\_Management\_No%20Date%209.5.24.pdf)

Position Summary

We are seeking a dynamic and highly organized Administrative Assistant to support our operations and management team in a fast-paced, multi-site environment. This role requires exceptional communication, critical thinking, and problem-solving skills to ensure smooth office and site operations. The ideal candidate is proactive, detail-oriented, and thrives in a collaborative setting.

Key Responsibilities

Payroll & HR Support

+ Act as liaison between Corporate Payroll, Operations, and employees to update online payroll platform (Blue Force & ADP).

+ Research and submit retroactive and adjustment payment requests; resolve payroll issues promptly.

+ Review and process vacation and sick time requests per CBA and local ordinances.

+ Distribute payroll checks and coordinate complex payroll situations with Corporate Payroll team.

+ Assist HR with scheduling employee visits, intake complaints, and coordinate with HR Manager on complex issues.

Administrative & Office Management

+ Provide administrative support including answering and routing calls, scheduling meetings, and coordinating conference room requests.

+ Manage office vendor inspections/repairs and order office/field supplies as authorized.

+ Perform other duties as assigned or requested, including cleaning and upkeep of office space

+ Document Control & Reporting

+ Set up and maintain client and vendor files (invoices, payments, contracts).

+ Draft and execute service contracts, purchase orders, and assist with A/P support.

+ Track Certificates of Insurance (COI) and maintain preventative maintenance schedules.

Onboarding & Training

+ Coordinate new hire orientation and training with Recruiter and Office Operations team.

+ Customer Service & Communication

+ Represent the company professionally and courteously at all times.

+ Provide excellent service to internal teams and external partners.

+ Other Duties

+ Perform special projects and additional tasks as assigned.

Qualifications

Education: High school diploma required; bachelor’s degree preferred.

Experience: Minimum 2+ years in an administrative role within a corporate or professional setting; property management or commercial real estate experience a plus.

Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Language: Bilingual in English and Spanish strongly preferred.

Core Competencies

+ Strong organizational and time-management skills.

+ Excellent written and verbal communication.

+ Ability to multi-task and prioritize in a fast-paced environment.

+ Problem-solving and analytical skills; self-starter mindset.

REQNUMBER: 129384

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.