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Graduate Administrative Assistant Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

This position will include, but not limited to: answering phones, making appointments, front desk coverage, light cleaning, and out of the office errands.

Posting Details

Position Information

Job Title Graduate Administrative Assistant

General Description

This is a student position responsible for assisting faculty and/or staff with administrative duties, including gathering, organizing, and analyzing information related to the operations and activites of a department or a departmental project, program, or function.

Job Duties

1. Provides office assistance to the department by assisting with administrative duties and responsibilities.

2. Assists in collecting, verifying, compiling, monitoring, updating, tracking, and/or analyzing data related to the operations and activities of a department/assigned departmental program or function.

3. Assists in promoting department services by providing faculty, staff, students, and/or the general public with applicable materials and information.

4. Maintains and updates department records.

5. Assists in preparing, compiling, editing, updating, and disseminating various reports and documents.

6. Assists in responding to inquiries and providing ongoing support through e-mail, phone, and personal interaction.

Required Knowledge, Skills, and Abilities

1. Knowledge of general office and clerical procedures and concepts.

2. Skill in using computer applications including spreadsheet, database, and word processing software.

3. Ability to communicate professionally and courteously with university faculty and staff, students, and the general public.

4. Ability to understand and follow instructions.

Required Qualifications

The minimum education required for admittance as a graduate student at Stephen F. Austin State University. The recommendation of a faculty member may be required.

No direct experience is required. Training and instruction will be provided.

Preferred Qualifications

Physical Demands

Special Conditions for Eligibility

A student must have clear or provisional admission to the graduate school and the academic unit, be in good academic standing, and be enrolled in six or more credit hours of graduate courses to be eligible for a graduate assistantship during the fall or spring semesters. To be eligible for a graduate assistantship during the summer, a student must be enrolled in three or more credit hours of graduate courses.

Position End Date (if temporary)

Posting Detail Information

Posting Number SA2025-060

Number of Vacancies 1

Posting Open Date 04/15/2025

Review Start Date 04/15/2025

Posting Close Date

Work Schedule 20 hours p/wk

Min Pay Rate $1025.00/monthly

Open Until Filled Yes

Special Instructions to Applicants

This position will include, but not limited to: answering phones, making appointments, front desk coverage, light cleaning, and out of the office errands.

EEO Statement

Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

Posting Quick Link https://careers.sfasu.edu/postings/12804

Department Information

Department Student Services & Advising

Contact Name Jasmine Anderson-Hayes

Contact Phone 936.468.1575

Contact Email [email protected]

Contact Information Applicants will be contacted by the hiring department if selected for an interview. If you have technical questions about this job posting, please contact HR at (936) 468-2304.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ Are you now, or will you be at the time of appointment, in a graduate degree program at SFA?

+ Yes

+ No

+ Based on your university class schedule and other commitments, what is your availability for the semester in which you are applying?

(Open Ended Question)

+ Are you able to work within a flexible schedule?

+ Yes

+ No

+ When do you expect to graduate? Please provide semester and year.

(Open Ended Question)

+ Do you have any social media for business experience (Facebook, Twitter, LinkedIn, etc.)?

+ Yes

+ No

Documents Needed To Apply

Required Documents

+ Resume

+ Cover Letter

+ Transcript(s)

Optional Documents

+ Letter of Recommendation

+ List of References