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Description

Reporting to the Senior Vice President, Housing and Community Development. The Assistant to the SVP will create and manage schedules, appointments and travel as well as provide executive-level administrative support. The Assistant must be a consummate professional who works well in a team environment and is willing to pitch in where and when necessary to support the mission and goals of the Programs department.

Essential Functions:

• Responsible to maintain, manage and coordinate the Senior Vice President meetings and travel calendar utilizing Microsoft Outlook, involving meetings with both internal and external participants.

+ Make transportation and accommodation arrangements and coordinate all other meeting-related logistics.

• Screening calls, taking messages, responding to inquiries, assisting in prioritizing call returns, and redirecting calls to other staff members as appropriate.

+ Support all written communications by drafting correspondence for and coordinating follow-up.

+ Exercises judgment, sensitivity, and discretion in the execution of assigned responsibilities.

+ Liaison with other departments as required or directed.

+ Interface with Senior Staff and 92 President and CEOs of affiliate offices.

+ Generate detailed expense reports.

+ Conduct all other activities required to ensure successful daily operations and highly effective management of the Housing department.

+ Manage Central Payment Tracking Chart Spreadsheet

+ Manage communication with Affiliate Fiscal staff and update them about housing payment disbursements as directed

+ Manage Contract and Fiscal Process

+ Support the VP of Entrepreneurship and Director of Housing

+ Manage Housing Logistics for Annual/WMY/Any other conferences (People & Places)

Requirements

Experience:

• 3-5 years’ experience providing administrative or project management support to a senior executive

• Experience working with multiple managers or supervisors.

Knowledge & Skills:

• Strong written and verbal communication skills.

• Intermediate proficiency in meeting platforms (Teams, Zoom, Google Meet, etc.)

• Strong time management skills.

• Must be organized and detail oriented.

• Expert-level skill with Microsoft Excel and Word.

+ Must have strong interpersonal skills and be able to handle sensitive and confidential information.

+ Must demonstrate poise, tact and diplomacy.

+ Must be able to interact and communicate with individuals at all levels of the organization.

+ Must have advanced knowledge of Outlook.

+ Must be able to work in a fast-paced environment with demonstrated ability to handle multiple tasks simultaneously.

+ 10% travel required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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