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MAJOR RESPONSIBILITIES:

+ Reconciles accounts and prepares reports as they relate to Payroll for customers

+ Coordinates pay period activities across multiple departments, including ensuring appropriate account coding.

+ Reviews and processes payroll-related financial documents, ensuring accurate calculation of hours worked, deductions, overtime, and tax changes.

+ Makes necessary adjustments and updates to payroll records, including changes in rates or deductions. May confirm budget codes, earnings codes, deduction codes.

+ Maintains, organizes and files payroll-related records in compliance with established policies and procedures.

+ Prepares and processes payroll deductions, ensuring timely submission of reports and payments.

+ Prepares and submits periodic reports related to state and federal payroll tax withholdings and compliance matters.

+ Compiles and processes monthly retirement reports for the New York State Employees' Retirement System. May coordinate work for others in the department as it relates to ERS reports/requirements.

+ Responds to inquiries from employees, department heads, and external agencies regarding payroll-related matters.

+ Perform monthly, quarterly or annual reconciliation of payroll to general ledger transactions. Processes this information for BFA and Accounting department.

+ Acts as liaison between school district staff, as well as external contacts such as government agencies, retirement systems, and banks.

+ Does more complex payroll transactions or may do payroll for the entire department and prepares related reports, processes bi-weekly payrolls for employees.

+ Prepares more complex financial or statistical summary reports. Prepares files for payroll-related banking transactions.

+ May assist in preparation of figures and reports for use in budget preparation as it relates to Payroll PO process with financial software

Job Qualifications

REQUIRED MINIMUM QUALIFICATIONS:

A) Graduation from a New York State registered or regionally accredited college or university with an Associate's Degree or higher in accounting, business, or a closely related field; OR

B) Completion of 60 credit hours at a New York State registered or regionally accredited college or university which must have included at least twelve credit hours in accounting or bookkeeping; OR

C) Graduation from high school or possession of a high school equivalency diploma and two years of clerical experience maintaining financial accounts and records, which must include, as a regularly occurring function of the job, some financial account-keeping duties, such as reconciling bank statements, posting to ledgers, making entries to journals or checking voucher and purchase orders for arithmetical accuracy and completeness; OR

D) An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above.

Civil Service Title: Senior Account Clerk

Job Number: 25-148