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As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

910088 Pediatrics Neonatology

Work Shift:

UR - Day (United States of America)

Range:

UR URG 107 H

Compensation Range:

$23.06 - $32.29

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Responsibilities:

GENERAL PURPOSE:

Performs operational/business duties in support of a clinical area/department which may include Clinic Workflow, Clinical Quality Outcomes, Patient Relations/Satisfaction, Clinic specific budget and coordination, may include oversight of associate staff. Provides support services for the medical facility or clinic. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from more senior level roles.

ESSENTIAL FUNCTIONS

Perform administrative duties requiring advanced organization, problem solving and time management skills. Serve as first line secretarial resource for division faculty including the Division Director, fellows and staff. Provide secretarial support to clinical research faculty, APPs, fellows and staff by addressing requests to meet deadlines.

Finance Support

+ Identify and pursue issues (non-personnel) related to monthly reconciliation, including undocumented expenditures, payment follow-up, etc. Work closely with Pediatric and Non-Pediatric faculty and administrators/ staff in troubleshooting financial issues. Research, follow up, and collect supporting documentation identified as missing through the department’s monthly account reconciliations.

+ Prepare and submit all research related petty cash

+ Respond to requests for copies of non-salary transaction documentation, including copies of purchase orders, invoices and cost transfers.

+ Identifies discrepancies and works with administration to resolve.

+ Organize and maintain on-site and off-site storage of hardcopy documents and files.

Possess Knowledge of University Forms and Procedures

+ Completes requests for payment, travel and conference requisitions.

+ Coordinate equipment purchases and maintain contracts and equipment. Maintain and monitors SAS/SPSS license for division, by accurately submitting correct account numbers to be charged and making sure the licenses do not expire.

+ Prior to circulation, review all forms for completeness, accuracy, and appropriateness.

+ Coordinate and track signature process for non-personnel costs.

+ Order research supplies, reconcile packing slips, and distribute/store purchased items, keeping office supplies organized and accessible.

+ Initiate all procurement orders

+ Respond to requests regarding procurement process and payment status.

Act as Division Ambassador by maintaining an open demeanor and helpful resource to individuals from both within and outside of the Division.

+ Act as a steward to Division by maintaining the visual aesthetic of the office suite and facilitating the timely repair of equipment, furniture, etc.

+ Provide cross-coverage for other secretaries within the division.

+ Act as courier for Division mail and Finance paperwork, hand deliver urgent items, distribute and receive mail to/from Pediatrics main mailroom, Initiate FedEx mailings, as requested.

Other duties as assigned

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Classes). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates for all persons consistent with our values and based on applicable law.

Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward.

Learn. Discover. Heal. Create.

Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better.

If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals

At the University of Rochester, we commit to diversity, equity, and inclusion and united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.