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Job Description

This position is located in The City of Westlake Florida; Westlake Fl 33470

The position will provide administrative support in assisting the City Clerk in the day-to-day operations and service functions of the department, including, but not limited to, licensing and permitting, records management, and election administration.

General Duties Include the following:

+ Assist the City Clerk with public notice for all meetings subject to the Sunshine Law and prepare legal advertisements/notices, as necessary.

+ Assist in the preparation and distribution of agenda materials and minutes for all regular/special sessions of the City Council and other board and committee meetings as deemed appropriate.

+ Attend and serve as recording secretary for Council meetings and other board meetings as needed.

+ Responsible for scanning official documents and records into the City’s record management system.

+ Assists in planning work involved in maintaining official City documents and records including preparation and review of ordinances and resolutions.

+ Receive inquiries from the public by letter, telephone call, or in person and furnish information, municipal laws, and official records as required under the supervision of the City Clerk.

+ Assist in formulating records and minutes of City Boards and Committees.

+ Provides support to the City Clerk in the preparation of correspondence, mail, telephone calls, e-mails, conference registration and travel arrangements for the City Council.

+ Screen visitors and answer telephone calls for the department.

+ Coordinates special projects as directed by superior.

+ Perform a variety of essential record keeping duties, maintain filing systems and department record keeping.

Experience & Education:

+ Applicant must be proficient in Microsoft Office Suite

+ Have experience with agenda management, public meeting scheduling and records management software

+ Be a certified municipal clerk or be able to obtain designation within three years.

+ Position requires an associate degree and four years of experience performing administrative support and being progressively responsible in nature.

Requirements

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.