• Medical Secretary

    Hunterdon Health Care System (Flemington, NJ)


    Position Summary

    The Laboratory Medical Secretary's primary responsibility is to maintain correspondence for the pathology staff, in addition is the assigned super user for the pathology dictation system and assists in editing transcribed pathology reports, performs training for the system and conducts competency testing and education on the system. This role also handles accurate patient records, physician and patient requests for pathology slide referrals for outside consultations. Performs other clerical duties as needed. In the absence of the Senior Medical Secretary this role is required to perform similar duties when required.

     

    Primary Position Responsibilities

     

    1.

     

    Accurately types correspondence for Laboratory Directors and Pathologists, as needed.

     

    2.

     

    Performs edits in the pathology dictation system for the pathologists.

     

    3.

     

    Distributes and prepares patients’ requests for pathology slides in a professional manner following HIPPA requirements.

     

    4.

     

    Properly maintains all patient records generated from inside or outside consultation reports assuring all pertinent paperwork is intergraded into the patients permanent medical record.

     

    5.

     

    In the designated time frame prepares and sends all reports to the appropriate pathology billing office.

     

    6.

     

    Sorts laboratory mail daily and delivers within the department.

     

    7.

     

    Assists the Senior Medical Secretary with duties as needed and in her absence.

     

    Work Contact Group (Internal/External)

     

    Laboratory administration, Laboratory technical staff, nursing staff, hospital administration, and other hospital support staff.

     

    Reporting Relationships

    Reports to (position):

    Senior Medical Secretary

    Supervises (position(s):

    None

    Qualifications

    Minimum Education:

    Required:

    High school Diploma

    Preferred:

    Some post high school training in a medical, pathology, laboratory environment.

    Minimum Years of Experience (Amount, Type and Variation):

    Required:

    1-2 years of office experience

    Preferred:

    2 years in pathology office

    License, Registry or Certification:

    Required:

    None required

    Preferred:

    None

    Knowledge, Skills and/or Abilities:

    Required:

    Basic Microsoft Office. Basic office skills. Medical Terminology.

    Preferred:

    LIS computer skills

     

    Experience in a pathology laboratory.