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Description

We are offering a long term contract employment opportunity for an Event Coordinator (PAM) in Chicago, IL. The role involves coordinating various aspects of events, including liaising with vendors and ensuring the smooth running of operations. This position is within a dynamic industry and will suit an individual with excellent customer service, engineering knowledge, and event coordination skills.

Responsibilities:

• Oversee the loading dock and freight elevator operations.

• Monitor guests entering and exiting during events.

• Manage power supply to ensure its proper functioning.

• Assist in opening doors, turning on lights, and activating power outlets.

• Maintain cleanliness and hygiene of restrooms during events.

• Handle any unexpected incidents such as spills or broken glass promptly.

• Check in with security at the front desk and acquire necessary access cards and keys.

• Ensure all event spaces are set up as per the event diagram.

• Conceal unnecessary signs and items, ensuring a detail oriented and neat appearance of the venue.

• Coordinate with vendors upon arrival and confirm their needs.

• Connect with the planner or main contact of the event host.

• Manage temperature changes as needed throughout the event.

• Ensure the lobby security unlocks the passenger elevator during load-in and remains unlocked for a duration after the event ends.

• Assist vendors in finding storage for their items.

• Ensure all lights are on and doors, including those of auxiliary rooms, are open.

• Monitor the venue space including Lobby, Stacks, Library, and others.

• Confirm scheduled event security and staff are on time and available as needed.

• Assist with cleanup and restocking spaces as needed after the event.

Requirements • Proficiency in Customer Service is essential for maintaining excellent relations with clients and attendees.

• Ability to deliver compelling Presentations to various stakeholders.

• Knowledge of About Time software for ensuring smooth event timelines.

• Understanding of Security protocols to ensure the safety of event attendees.

• Experience in dealing with Vendors for all event-related requirements.

• Familiarity with Check Processing for managing payments and transactions.

• Basic understanding of Engineering for managing technical aspects of events.

• Capability to handle Financial Notes efficiently for budgeting and costing of events.

• Ability to promptly Answer queries and concerns related to the event.

• Proficiency in using Monitoring Tools for tracking event progress.

• Comfort with handling Paper works related to the event.

• Skill in making necessary Adjustments to event plans as per requirement.

• Knowledge of Storage management for efficient handling of event materials.

• Familiarity with Instagram for promoting the event and engaging with the audience.

• Experience in managing Libraries of event-related resources.

• Proficiency in Restocking event materials as and when required.

• Experience in coordinating Catering services for events.

• Familiarity with Laptop Hardware for managing technical aspects of the event.

• Knowledge of Power BI for data analysis and reporting of event metrics.

• Understanding of Radio communication for efficient coordination during the event.

• Proven experience in Event Coordination to ensure smooth execution of the event.

• Ability to create and interpret Diagrams for event layouts and plans.

• Knowledge of Wi-Fi setup and troubleshooting for seamless connectivity during the event.

• Experience in managing Passenger logistics for events.

• Familiarity with Spotify for managing event music and entertainment. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .