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Description

We are offering an exciting opportunity for an Executive Assistant in the Health Insurance industry, located in Center City Philadelphia. As an Executive Assistant, you will be expected to handle confidential matters, manage calendars, and prepare various documents while maintaining the highest level of discretion. You will also be responsible for coordinating travel arrangements, executing contracts, and handling other administrative tasks.

Responsibilities:

• Handle sensitive information with the utmost discretion and confidentiality, ensuring the smooth running of the company's operations

• Coordinate and manage schedules, including internal and external appointments, meeting confirmations, and liaising with other assistants

• Prepare and draft various documents including Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the company's objectives

• Respond to detail oriented communications on significant and non-routine matters, exercising judgment on what correspondence to handle independently

• Arrange travel itineraries including flights, visas/passports, cars, hotels, and other reservations ensuring smooth and timely travel

• Coordinate ongoing group meetings, ensuring all necessary arrangements are made in advance

• Execute contracts on behalf of the company, adhering to all relevant procedures and regulations

• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with, ensuring accurate and timely communication

• Complete detailed corporate expenses, including tracking receipts and reimbursements, ensuring accurate financial records

• Maintain and organize files, ensuring easy access and retrieval of information when needed

• Manage CRM entries for the detail oriented, ensuring accurate and timely data entry

• Respond promptly to emails/texts/phone calls, ensuring effective and efficient communication

• Undertake ad hoc projects as required, demonstrating flexibility and adaptability

• Represent the company in a positive light through great follow-through skills and sound judgment

• Conduct research, collect and analyze information as needed, in advance, to conserve the Executive's time.

Requirements

• Minimum of 5 years of experience as an Executive Assistant supporting senior professionals

• Advanced skills in Microsoft Excel and Microsoft Office Suites

• Experience with Oracle, QuickBooks, and SAP software platforms

• Proven ability in providing Administrative Assistance and performing Clerical Duties

• Strong capability in Calendar Management and scheduling meetings

• Experience with Customer Relationship Management (CRM) systems

• Strong interpersonal skills with the ability to manage customer relations effectively.

For more information on this Executive Assistant position and other full time accounting and finance opportunities, please contact us at 484.214.2831 and reference JO#03710-0013185559.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .