"Alerted.org

Job Title

Events Coordinator

Job Description Summary

The purpose of this role is to coordinate client events/meetings and related utilization of the facility. The role is responsible for liaison between clients, the public and building management prior to and during events to ensure that facilities, equipment, physical setup and personnel provided meet the requirements of the event/meeting and the client's needs.

Job Description

Coordinates the work of building staff and contract personnel in support facility events and important meetings including scheduling, organization, preparation, setup, function, breakdown, clean-up and liaison with client, tenants (if applicable), and management

Advises and coordinates with clients, vendors, contracted services, and staff on setup options and types of materials needed to achieve desired results and may be responsible for the ordering food, beverages, materials, supplies, AV equipment, printed materials, etc. in accordance with the client’s needs

Calculates and provides clients all estimates of potential costs incurred in completing an event or meeting

In coordination with the client, helps to resolve problems or complaints from tenants, building staff or the public in accordance with established policies and procedures

May be asked by the client to input, retrieve, and update event setup information and produce event or meeting reports

Coordinates with the client on event and meeting requirements including table arrangements and number and nature of support personnel and equipment needed

Ensures that setup of chairs, tables, stages, decorations or other equipment is in accordance with the client’s requirements and in accordance with applicable safety, fire, health, and building codes.

Makes or arranges for last minute adjustments in room or equipment setup at the request of the client

May perform other support duties and functions as assigned such as administration, tenant services, clerical, printing/copying, reception, and answering phones

Requirements

A high school diploma or a General Equivalency Diploma (GED). College or university credits or degree in applicable discipline preferred

At least one year of experience in coordinating events and meetings at an office building/complex, convention center, theater, hotel, or any public use facility

Must be able to work independently, multi-task and to prioritize client requests

The candidate must be computer literate, including knowledge of word processing (Word), scheduling (Outlook), spreadsheets (Excel) and other data base applications

Must be proficient in communicating at all levels in both oral and written form and competent at preparing professional, comprehensive memorandums, letters, reports, documents, files, etc.

Must have a professional, pleasant, and positive demeanor and the ability to work well under pressure and given competing demands and priorities

Physical Requirements

While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions

The employee may also be regularly required to sit or stand for prolonged periods of time

Regularly use hands to operate office machinery including, but not limited to, telephones, computers, fax, and photocopy machines

Regularly required to walk, talk, and hear

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at **1-888-365-5406** or email **[email protected]** . Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”