• Divisional Assistant - Hematology Oncology

    SUNY Upstate Medical University (Syracuse, NY)


    Job Summary: Daily Administrative Support: Assist the Division and Division Chief with administrative tasks.

     

    Supervise Staff: Oversee an administrative assistant who supports the faculty.

     

    Backup Support: Provide administrative backup for faculty and learners in Hematology/Oncology.

     

    Faculty Inpatient Schedule Management: Ensure the inpatient schedule is up-to-date and reflect any changes accurately.

     

    Chief's Schedule: Coordinate and maintain the academic and clinical schedule for the Division Chief.

     

    Meeting Organization: Plan and schedule meetings, prepare agendas, and take minutes if required.

     

    Communication: Disseminate important updates and news within the division and externally as needed. Prepare, review, and send messages on behalf of the Chief and other faculty members.

     

    Credentialing Compliance: Collaborate with Medical Staff Services to maintain faculty compliance and hospital privileges.

     

    Faculty Evaluations: Assist in the evaluation process for faculty members.

     

    Time-Off Records: Manage faculty time-off records and ensure reporting compliance.

     

    Event Planning: Organize, plan, and execute divisional and academic activities, such as grand rounds, simulations, and holiday events.

     

    Recruitment Efforts: Coordinate division recruitment activities, including travel arrangements, itineraries, and candidate logistics.

     

    Financial Records: Maintain division financial records and ensure compliance in fund usage.

     

    Collaboration with Dept of Medicine: Work closely with the Department of Medicine to share productivity reports and policy updates with the faculty.

    Minimum Qualifications:

    Associates Degree or pertinent college level courses and four years of administrative/office management experience including supervisory experience. Will consider equivalent combination of education and experience.

    Preferred Qualifications:

    Work Days:

    Message to Applicants:

    G5: $19.50 - $30.48

     

    Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

     

    Recruitment Office: MedBest Medical Management