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Job Description

Mount Edgecumbe High School, a state-operated boarding school with a rich history of serving Alaska Native students from across Alaska, is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative and clerical support to the NMS MEHS Food Service Department. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of the office, serving as a key point of contact for students, staff, parents, and the wider community. This position requires excellent communication and interpersonal skills, a high degree of professionalism, and the ability to handle sensitive information with discretion.

Responsibilities

+ Cash handling, data entry, invoicing and reconciliation of financial reports and safe audits.

+ Logs, compiles, organizes, processes, and summarizes many different types of data.

+ Prepares reports, correspondence, complies various statistical reports/graphs to support staff, supervisors, or managers.

+ Operates or performs such standard office duties as producing general office written or electronic correspondence, handling a variety of telephone and office equipment, observing proper procedures to handle records or other materials, etc.

+ Handles confidential information in a discreet, professional manner.

+ Assist others with overflow work or special projects.

+ Will assist in the preparation of documents affecting the functioning of the assigned area.

+ Will play varying roles in supporting or conducting an area’s ongoing business or staff meetings.

+ Deals with sales and inventory which will include cash reconciliation.

+ Responsible for order of office supplies and uniforms.

+ Assists with all new employees on boarding, paperwork and training.

+ Will utilize specialized computer systems and applications such as Payroll

+ Able to prioritize and multi-task in an environment with numerous interruptions.

+ Proficiency in planning and organization in a high volume fast paced kitchen.

+ Actively supports and participates in performance improvement activities.

+ Personal maturity and poise; the ability to remain composed under pressure, to make sound decisions, and to manage diversity.

+ Serves as a point of contact for all employees/new hires to assist with any concerns they may have.

+ Assists co-workers during staffing shortages

+ Assist with catering for special events or school functions as needed.

+ Other duties that are pertinent to the department or unit’s success also may be assigned.

Qualifications

+ High school diploma or GED equivalent.

+ One (1) year experience as an administrative assistant.

+ Food Handler’s Card or ServSafe Certification contingent upon 30 days of hire.

+ Contract requires employees to speak, understand, read and write English.

+ Intermediate proficiency with Microsoft Office Suite applications: Word, Excel, PowerPoint, Outlook.

+ Strong communication skills, in both written and verbal forms.

+ Strong team player and interpersonal skills

+ A valid Driver’s License and an acceptable driving record for the past three (3) years to be eligible under NMS’ vehicle insurance policy is strongly preferred and preference will be given to candidates that can meet this requirement.

Working Conditions and Physical Requirements

Weather: This position is primarily indoors, may occasionally be exposed to outdoor weather conditions.

Noise level: Moderate to Loud.

Description of environment: Environment will vary based on the facility assigned to, office, dorm or cafeteria dining setting.

Physical requirements: Employee is required to lift and/or move up to 25 lbs. Frequently to constantly required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

**Equal Opportunity Employer** NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

**Accommodation Requests for Job Seekers with a Disability.** If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at [email protected] or 1-800-478-2000.

**Default: Location : Location** _US-AK-Sitka_

**Job ID** _2025-16992_

**NMS Division** _NMS FFM_

**Work Type** _On-Site_

**Work Location** _Sitka_

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.