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At Bon Secours Mercy Health, we are dedicated to continually improving health care quality, safety and cost effectiveness. Our hospitals, care sites and clinicians are recognized for clinical and operational excellence.

Summary of Primary Function/General Purpose of Position

The Front Office Administrator ensures timely scheduling of patients, verification of patient's insurance eligibility and benefits prior to their appointment, updating these benefits within our practice management software, and communicating with fellow staff members regarding patient eligibility and benefits. This role follows policies and procedures, acts as a patient safety advocate by participating in ongoing quality improvement in the Outpatient Wound Care department.

Essential Job Functions

• Adheres to and promotes departmental plans, goals, and objectives in accordance with hospital policies and procedures, regulatory and Joint Commission for Accreditation of Hospital Operations.

• Assists in collaboration with the Physicians and Clinical Staff to provide appropriate wound service coverage in the center.

• Assists clinical leadership to monitoring clinic flow to improve efficiencies and productivity.

• Works with hospital personnel to ensure availability of adequate resources, supplies, equipment, and services.

• Encourages collaboration of the wound center with other departments.

• Develops and maintains effective working relationship working with physicians and all wound center staff.

• Good working relationship with Ensemble in a dyad team. Works collaboratively with hospital partners, as appropriate to maintain fiscal objective seek opportunities for cost saving measures • Working knowledge and awareness of revenue cycle components including scheduling, registration, clinical coverage/treatment, documentation, billing, collections, and denials. • Assists leadership to perform auditing to ensure documentation supports reimbursement.

This is not an exhaustive list of all responsibilities, skills, duties, requirements or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

BLS Basic Life Support (preferred)

Education

HS/GED (required)

Associate Degree related to Business (preferred)

Work Experience

Recent experience in acute care, home health, and/or provider office (required)

Experience working in Wound Care and Hyperbaric Oxygen Therapy Outpatient Center (preferred)

Training

EPIC Electronic Health Record (EHR) (preferred)

Continued professional development specific to patient registration, scheduling and referrals.

Language

None

Patient Population

Adults (18-64 years)

Geriatrics (65 years and older)

Working Conditions

Periods of high stress and fluctuating workloads may occur

May be exposed to physical altercations and verbal abuse

May be exposed to high noise levels and bright lights

May be exposed to limited hazardous substances or body fluids

May be exposed to human blood and other potentially infectious materials

May have periods of constant interruptions

General office environment

Required to car travel to off-site locations, occasionally in adverse weather conditions

Physical Requirements

Lifting/Carrying (0-50 lbs.) 1-33%

Lifting/Carrying (50-100 lbs.) 0%

Push/Pull (0-50 lbs.) 1-33%

Push/Pull (50-100 lbs.) 1-33%

Stoop/Kneel 1-33%

Crawling 1-33%

Climbing 0%

Balance 1-33%

Bending 1-33%

Sitting 67-100%

Walking 1-33%

Standing 1-33%

Additional Physical Requirements/Hazards

Manual dexterity (eye/hand coordination)

Hear alarms/telephone

Reach above shoulder

Repetitive arm/hand movements

Finger Dexterity

Color Vision

Acuity - far

Acuity - near

Depth perception

Exposure to/Use of Latex products

Exposure to toxic/caustic/chemicals/detergents

Exposure to moving mechanical parts

Exposure to dust/fumes

Exposure to potential electrical shock

Exposure to x ray/electromagnetic energy

Exposure to high pitched noises

Skills

Strong interpersonal and verbal/written communication skills at all levels

Aware of role related to patient and guest impressions

Working knowledge of office and clinical technologies

Effective phone management to include answering and routing of calls, placing patient reminder calls, scheduling, and rescheduling of patient appointments, voice mail retrieval, etc.

Knowledge of health insurance, Medicaid/Medicare.

Ability to answer patient questions regarding their insurance benefits related to treatment as well as billing questions.

Updates patient demographic documentation in the electronic medical record

Patient scheduling for treatment and scheduling patient transportation as needed

Running estimates, cash collection and cash drawer closure process.

Create and update various reports

Collaboration

Teamwork

Professionalism

Accountability

Time Management

Attention to detail

Critical Thinking

Active listening

Relationship building

Dependability

Adaptability

Flexibility

Stewardship of resources

Many of our opportunities reward* your hard work with:

Comprehensive, affordable medical, dental and vision plans

Prescription drug coverage

Flexible spending accounts

Life insurance w/AD&D

Employer contributions to retirement savings plan when eligible

Paid time off

Educational Assistance

And much more

*Benefits offerings vary according to employment status

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email [email protected] . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [email protected]