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Description We are looking for a highly organized and proactive Executive Assistant to support senior leadership at our Seattle, Washington office. This Long-term Contract position requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a key liaison between executives, board members, and various departments, ensuring smooth operations and effective coordination.

Responsibilities:

• Prepare and edit documents, presentations, and communications using various software tools, including Boardbook, CRM, and Concur.

• Manage the executive calendar, scheduling appointments, arranging meetings, and coordinating travel plans with precision.

• Organize conference room bookings, tours, and collateral materials to facilitate smooth event execution.

• Oversee special projects and assignments, including risk management reporting, policy updates, staff suggestion programs, and client surveys.

• Serve as a vital communication bridge between executives and internal departments, fostering trust and credibility.

• Anticipate executive needs by preparing for meetings, conferences, and other commitments to ensure readiness.

• Coordinate board meetings and retreats, including agenda development, notice postings, and report preparation.

• Maintain accurate records and files, conducting periodic audits and archiving materials according to retention schedules.

• Support board members and committees with scheduling, agenda preparation, and information dissemination.

• Uphold high standards and contribute to the organization’s mission by adhering to established procedures and protocols. Requirements • Proven expertise in calendar management and scheduling for senior executives.

• Proficiency in tools such as ADP, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System.

• Strong written and verbal communication skills to effectively interact with internal and external stakeholders.

• Ability to handle confidential information with professionalism and discretion.

• Demonstrated ability to manage multiple priorities and meet deadlines under pressure.

• Familiarity with Open Public Meetings Act and experience coordinating board-related activities.

• Exceptional organizational skills with a keen eye for detail and accuracy.

• Knowledge of emergency preparedness procedures and ability to act calmly during high-pressure situations. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .