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Physician Liaison / Administrative Coordinator

Position Summary

The **Physician Liaison / Administrative Coordinator** for the Physician Outreach office will be responsible for a variety of support and coordination of activities as it relates to Physician Outreach. The **Physician Liaison / Administrative Coordinator** will be responsible for providing administrative support and coordination of all daily activities.

The **Physician Liaison / Administrative Coordinator** will act as a liaison between SB Medicine and community physician practices by visiting them on a regular basis. The **Physician Liaison / Administrative Coordinator** will be responsible for troubleshooting, prioritizing, acting upon and/or reassigning inquiries and/or problems on behalf of the department. The **Physician Liaison / Administrative Coordinator** will also serve as an administrative coordinator for a variety of projects as it relates to Physician Outreach, including coordinating and assist in organizing special events.

Duties of the Physician Liaison / Administrative Coordinator** i **n for the Physician Outreach office may include the following but are not limited to:

+ Receive telephone calls and visitors on behalf of the Physician Outreach Department

+ Outreach to community physician offices, visit offices throughout Suffolk County on a regular basis

+ Manage Department budget - Coordinate monthly expenditure invoices; prepare payment vouchers for vendor payments and reimbursements as needed

+ Enter, manage, and track department activity in SharePoint Database

+ Run monthly reports

+ Assist with organizing special events

+ Respond in a timely manner to requests from community physicians and their staff

+ Maintain the data integrity in the Cerner database

+ Connect community physicians and their staff to their patients protected health information in the Community Physician Portal - Assist with Portal applications and new user follow-up

+ Respond to inquiries from community practices, troubleshoot and make independent judgments when able, refer or provide solutions to issues raised or identified

+ Compile marketing materials, coordinate special projects including management of mass mailings, catering, and support of events

+ Manage and prioritize the departments incoming and outgoing mail

+ Other duties as assigned

Qualifications

**Required Qualifications:** Associate’s degree and at least 2 year of customer service/administrative experience or, in lieu of degree, at least 4 years of customer service/administrative experience. Current and Valid NY Driver License. Proficiency with computer software including Microsoft Word and Excel. Ability to manage multiple priorities and tasks, coordinate schedule(s)/calendar and work in a fast paced environment. Ability to work collectively and independently on assigned tasks as well as accept direction on given assignments. Team player. Strong written and verbal communication skills.

**Preferred Qualifications:** Bachelor’s degree. Experience in coordination of large scale events/activities. Previous community outreach experience. Experience with budgets, monitoring spending, and reconciling invoices for vendor payments. Experience completing mail merges. Experience compiling meeting materials for meetings. Experience in a large or complex environment within the public sector of non-profit environment.

Special Notes** **:** **Resume/CV should be included with the online application.

**Posting Overview** **:** This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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+ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

+ All Hospital positions maybe subject to changes in pass days and shifts as necessary.

+ This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

+ This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

+ Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services

* + Complete electronic reference check with a minimum of three (3) professional references.

+ Successfully complete a 4 panel drug screen

* + Meet Regulatory Requirements for pre employment screenings.

+ Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

***The hiring department will be responsible for any fee incurred for examination** .

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

_In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed_** **_here_** **_._

Visit our** **WHY WORK HERE** **page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $46,818 - $6424 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

+ Location pay for UUP, CSEA & PEF full-time positions ($3400)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

**Job Number:** 2501145

**Official Job Title:** : TH Staff Assistant II

**Job Field** : Administrative & Professional (non-Clinical)

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Physician Outreach

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 8:00 AM - 4:30 PM with flexibility **Pass Days:** : Sat, Sun

**Posting Start Date** : Apr 1, 2025

**Posting End Date** : Jun 30, 2025, 11:59:00 PM

**Salary:** : $50,218 - $65,824 / Total

**Salary Grade:** : SL1

**SBU Area:** : Stony Brook University Hospital

**Req ID:** 2501145