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Position Number: 003993

Department: Div of Research (Adm)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

The IBC Coordinator provides program support to the Office of Research Protections and Integrity ( ORPI ), ensuring compliance by performing various administrative, technical, and analytical duties and day-to-day management of the Biosafety Program at UNC Charlotte. This position reports to and works closely with the Biosafety Officer, ensuring compliance across all research involving all biological materials and recombinant or synthetic nucleic acids. The Institutional Biosafety Committee ( IBC ) is the faculty committee responsible for reviewing all research involving recombinant and/or synthetic nucleic acids, infectious agents, or biohazardous materials. This position provides administrative assistance for the IBC , IRE , and coordinates closely with IACUC (Animal Subjects research) and IRB (Human Subjects Research) compliance programs to ensure support across all biosafety-related research, including guidance on permits, materials transfer agreements, export controls, and field safety.

+ Biosafety Program – 90%

+ Research-related compliance programs – 10%

Assists with administrative support for various compliance programs and/or processes assigned to the Office of Research Protections and Integrity. This position primarily supports Biosafety but also contributes to the Animal Care and Use, Human Subjects Research Protection, Research Security, and Export Controls programs.

Job Summary:

+ Coordinate operational functions and build relationships with individuals/areas across the university impacted by teaching and research compliance regulations (i.e., One IT, Office of Research Services, Office of Research Commercialization and Partnerships, Facilities Management, Environmental Health and Safety, Student Health Center, business partners, and academic units).

+ Assist with developing, reviewing, and maintaining policies, procedures, tools, and resources in a changing regulatory environment.

+ Maintain paper records, when applicable, and electronic databases of all responsible programs.

+ Assist with developing, implementing, and delivering education and training programs to ensure compliance with federal regulations, state laws, and institutional policies.

+ Develop and implement strategies for outreach (e.g., flyers, videos, website resources, virtual and in-person presentations, etc.).

+ Periodic review of training records and adherence to best practices.

+ Coordinate investigations and resolve complex problems, including but not limited to noncompliance issues.

+ Identify program-related opportunities to enhance procedures, training, and documentation, and monitor evolving biosafety challenges.

+ Supervise, assist, and mentor temporary staff or graduate assistants as needed.

+ Performs other duties as assigned, including providing backup for the Biosafety Officer.

Minimum Experience / Education:

+ Master’s degree or

+ Bachelor’s degree with 2-4 years of experience, or an

+ Equivalent combination of education/experience.

+ Experience can be paid or unpaid.

Preferred Education Skills and Experience:

+ Work both independently and under supervision. Independently coordinate, manage, and complete assigned projects in a timely manner. Solution-oriented and takes responsibility for clarifying work requirements.

+ Handle multiple tasks thoroughly and efficiently.

+ Strong computer and software skills, including knowledge of the MS Office Suite and Google Suite. Experience with Smartsheet is helpful and desired.

+ Prior experience using InfoEd Global software.

+ Have excellent oral and written communication skills.

+ Have strong interpersonal, communication, organization, teamwork, and customer service skills.

+ Prior administrative assistant, compliance, or regulatory experience is a plus.

+ Willingness to learn, including acquiring new technical and professional skills.

+ Capacity to understand basic STEM -related topics.

+ Ability to maintain confidential information at all times.

+ Experience working in a high-volume, high-production, and/or sponsored-research-intensive environment.

+ Experience with inter-institutional agreements, data use agreements, material transfer agreements, non-disclosure and confidentiality agreements, service agreements, and research agreements.

+ Familiarity with granting agencies (government, international, private, industry, etc.).

+ Knowledge of OSHA , USDA , CDC , NCDEQ , IATA / DOT , and NIH regulations is a plus.

+ Ph.D. and 1-2 years of experience