• Data Entry Administrator

    Aston Carter (Baltimore, MD)


    Job Title: Data Entry Administrator

    Job Description

    The Data Entry Administrator will be responsible for entering data from truckers, such as order numbers and inventory. This role involves assisting with inventory system control and monthly, as well as vessel-specific customer invoices based on contractual terms. A solid understanding of commercial contracts is necessary to ensure all charges are accurately filed on customer invoices. The position requires knowledge of terminal operations to effectively handle customer requests and includes assisting with audits and preparing audit documentation. The role also involves taking inbound and outbound calls related to data entry, invoicing, and customer service tasks.

    Responsibilities

    + Enter data from truckers including order numbers and inventory.

    + Assist with inventory system control.

    + Support monthly and vessel-specific customer invoice preparation based on contractual terms.

    + Understand commercial contracts to ensure accurate filing of charges on customer invoices.

    + Gain comprehensive knowledge of terminal operations to efficiently handle customer requests.

    + Assist with audits and prepare necessary audit documentation.

    + Manage inbound and outbound calls related to data entry, invoicing, and customer service.

    Essential Skills

    + Proficiency in Microsoft Word, PowerPoint, and Outlook.

    + Strong Microsoft Excel skills, including knowledge of pivot tables, macros, and indexing.

    + Proactive and flexible attitude with the ability to prioritize and execute multiple tasks.

    + Exceptional interpersonal skills to efficiently and professionally resolve customer issues in real-time.

    + High school diploma or equivalent; college degree preferred.

    Additional Skills & Qualifications

    + Team player with honesty and integrity.

    + Ability to execute tasks quickly and accurately with attention to detail.

    + Strong intellectual curiosity and willingness to learn.

    + Adaptable and flexible in a collaborative work environment.

    + Ability to thrive in a high-pressure work environment.

    Pay and Benefits

    The pay range for this position is $36.00 - $36.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Baltimore,MD.

     

    Application Deadline

     

    This position is anticipated to close on May 15, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.