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Program Administrator Office of Emergency Services

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Program Administrator Office of Emergency Services

Salary

$137,196.80 - $175,697.60 Annually

Location

CA, CA

Job Type

Full-Time

Job Number

01891-E

Division

Administrative Services

Unit

Office of Emergency Services

Opening Date

04/29/2025

Closing Date

5/12/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

Description

Valley Water is searching for top-tier candidates to fill this exciting opportunity. Internal candidates will get first consideration.

Overview:

Are you an experienced emergency management professional ready to lead critical preparedness initiatives for one of California’s largest water agencies? Valley Water is seeking a dynamic and strategic Supervising Program Administrator (SPA) to lead our Office of Emergency Services (OES).

This position plays a key leadership role in overseeing the day-to-day operations of the OES unit and advancing Valley Water’s readiness, response, and recovery capabilities. Reporting to the Assistant Officer of Emergency, Safety & Security, the SPA will supervise two Senior Management Analysts and contracted staff while managing a wide range of emergency management programs and projects.

The SPA is responsible for developing, maintaining, and implementing essential planning documents—including the Emergency Operations Plan, Business Continuity Plan, and the Hazard Mitigation Plan—as well as overseeing the agency-wide Emergency Steering Committee. The ideal candidate brings strong leadership, program management, and coordination skills, with a solid background in emergency planning, stakeholder engagement, and strategic implementation.

Our Commitment:

We are committed to building and sustaining an inclusive and equitable working environment for all. We believe every member of our team enriches our diversity, contributes to inclusion, and strengthens belonging by broadening our perspective and collective understanding of the world around us to accomplish our mission to equitably provide safe, clean water, natural flood protections, and environmental stewardship.

About Valley Water:

Valley Water is a public agency with an operating and capital budget of $964 million, and over 900 employees. With headquarters in San José, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.

Key Responsibilities include, but are not limited to:

+ Emergency Planning & Coordination:

+ Lead development and maintenance of key planning documents including the Emergency Operations Plan (EOP), Hazard Mitigation Plan (in collaboration with Santa Clara County/FEMA), and Business Continuity Plans.

+ Oversee and support emergency action planning, training, and exercise programs.

+ Leadership & Supervision:

+ Supervise OES team members, including two Senior Management Analysts and contracted staff.

+ Develop and implement work plans, conduct performance reviews, and ensure accountability in alignment with Valley Water’s strategic goals.

+ EOC Readiness & Operations:

+ Serve in a key leadership role during emergency operations, including EOC Coordinator and Planning & Intelligence (P&I) Chief functions.

+ Ensure ongoing preparedness and operational capability of the Emergency Operations Center.

+ Strategic and External Engagement:

+ Deploy the OES Strategic Plan and support continuous improvement of emergency management programs.

+ Act as a liaison between Valley Water and internal/external emergency response partners, including local, state, and federal agencies.

Ideal Candidate's Background Includes:

Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

+ Minimum ofsix (6) years of experiencein emergency management or a closely related program area.

+ At leastone (1) year of experienceplanning, organizing, and directing complex programs or serving as a subject matter expert.

Ideal Skills and Abilities:

+ Lead and supervise professional staff, manage team performance, and foster a collaborative work environment.

+ Direct a comprehensive emergency management program with organization-wide impact.

+ Analyze complex problems and recommend practical, effective solutions.

+ Apply policy knowledge to ensure compliance with federal, state, and local emergency management standards.

+ Develop, manage, and report on large and complex budgets.

+ Communicate clearly and persuasively in both written and verbal formats.

+ Build and maintain strong working relationships with internal departments, external agencies, and community stakeholders.

Ideal Knowledge:

+ Principles and best practices of emergency management, mitigation planning, business continuity, and emergency operations.

+ Program development, evaluation, and strategic implementation techniques.

+ Federal and state regulatory frameworks governing emergency preparedness and response.

+ Valley Water operations and the role of emergency planning within a public utility context.

+ Principles of effective organization, personnel supervision, and public administration.

Ideal Training and Education:

Equivalent to a bachelor’s degree from an accredited college or university with major course work in Emergency Management or a related field.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification, please clickhere (https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Program%20Administrator%20-%2011-2024.pdf)

Office of Emergency Services Unit (Position Code 771)

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite, after completion of the probationary period (one year).

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.

(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.

Consideration may be given to existing applicant pools within the same classification.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

The Santa Clara Valley Water District, now known as Valley Water, offers a comprehensive benefit package including, vacation, holidays, and sick leave as well as medical, dental, vision, EAP, life and disability insurance. In addition, Valley Water participates in the California Public Employees' Retirement System (PERS). To view a summary of benefits, clickhere (https://www.valleywater.org/benefits)

01

I acknowledge that I have entered my Work Experience and Education on the employment application, and I am aware these are required fields. If they are not completed, the application is considered incomplete, and I will be disqualified as an applicant for the position.

+ Yes

+ No

02

Please answer the supplemental questions thoroughly, clearly, and concisely as the responses provided (along with the application) will be carefully reviewed to determine which candidates will move forward in the recruitment process. I have read this information and am aware of the importance of responses to the supplemental questions.

+ Yes

+ No

03

Do you have a bachelor’s degree from an accredited college or university with major course work in Emergency Management or a related field?

+ Yes

+ No

04

How many years of experience do you have in Emergency Management, including either one (1) year in experience planning, organizing, coordinating, and directing various projects or programs, or serving as a subject matter expert or advisor in assigned program area?

+ 0-6 years

+ 6+ years or more

05

This position may be required to work nights, weekends, and holidays during emergencies or during On Call schedule. Do you have any concerns?

+ Yes

+ No

06

If yes, please explain.

07

Please concisely summarize your education and experience with emergency management program development, implementation, and maintenance.

08

Please describe your experience developing and implementing business continuity programs.

09

Please describe your experience with local hazard mitigation planning under the Federal Emergency Management Agency guidelines and requirements.

10

Please list the full name of the regular/permanent Valley Water employee who referred you to this position (only one name will be accepted, so if multiple are listed, the first name provided will be documented as the referring employee). If this does not apply to you, write "N/A".

11

Employment with Valley Water requires employees to take an Oath as a Disaster Service Worker within California and to live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs. If you live further than 150 miles from Valley Water Headquarters, please discuss your willingness to relocate if offered the position. If this does not apply to you, write "N/A".

Required Question

Employer

Santa Clara Valley Water District (CA)

Address

5750 Almaden Expressway

San Jose, California, 95118

Phone

1-408-630-2260

Website

https://www.valleywater.org

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